Administrative Program Specialist

US Department Of Transportation College Park , GA 30337

Posted 2 months ago

  • Duties

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Duties

Summary

Due to the Pandemic and individual states with different phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is determined by state and Federal officials that employees are allowed to report to the workplace where this position is located, on a regular basis.

Learn more about this agency

Responsibilities

Serves as an Administrative Program Specialist in the Resource Management Group. Oversees, plans, develops, monitors, and executes actions required to manage the office's administrative functions.

Provides support to supervisors, managers and other employees in day-to-day operations: which includes the following areas: fiscal management, travel, management information systems, property management, procurements, and overall office management. Plans, develops, monitors and executes actions required to manage the office's administrative functions.

Provides support to supervisors, managers, and other employees in day-to-day operations: which includes the following areas: fiscal management, travel, management information systems, property management, procurements, and overall office management.

Conducts studies, analyses and surveys or programmatic, administrative and management methods, processes and procedures to resolve issues or problems of a procedural or factual nature. Interviews program managers and employees to obtain information about administrative, management and/or programmatic requirements, issues and activities. Researches, gathers, assembles, analyzes and consolidates administrative, management and/or programmatic information and data ensuring overall accuracy and consistency.

Compiles, tracks, and analyzes information for a wide variety of programs: entering and tracking and analyzing data. Identifies trends and areas where problems exist, develops and presents recommendations for improvements to management.

Consolidates detailed operational data into specified format, develops statistical charts and graphs and edits textual material for clarity.

Compiles, cross checks and consolidates tables, exhibits, schedules and other data in preparation of internal and external reports. Assists in the development of procedures for establishing, operating, and assessing the effectiveness of administrative control systems. Monitors and tracks programmatic and management actions and reports for completeness and responsiveness to guidance to insure that commitments and milestones are met, and delinquencies are brought to the attention of the supervisor or appropriate manager.

Recommends changes to/solutions to routine procedural problems. Reviews and analyzes management and program directives and instructions from higher level offices concerning project management systems (planning, execution, evaluation and analysis, and reporting requirements) for consistency, reporting requirements and background information. Utilizes and updates database management information systems.

Assists with the review and presentation of documents and reports on a variety of issues and makes recommendations as to appropriate courses of action for routine procedural activities. Analyzes reports to ensure distribution, consolidation of comments and required follow-up action. Drafts briefing materials, reports and similar documents for use as background by the supervisor, or for presentation to senior management on various administrative and management policy, or operational matters requiring preliminary background analysis and review.

Attends periodic meetings and programs reviews and documents findings and provides support to these proceedings by gathering specific data, some of which is not readily available and which must be developed or solicited from other offices. Performs other duties as assigned.

Travel Required

Not required - The job does not require any travel.

Supervisory status

No

Promotion Potential

NA

  • Job family (Series)

0301 Miscellaneous Administration And Program

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  • Requirements

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Requirements

Conditions of Employment

  • US Citizenship is required.

  • Selective Service Registration is required for males born after 12/31/1959.

  • Must submit an SF50 (See Required Documents)

Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the FG/GS-7 or FV-E. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position.

Specialized experience may include but is not limited to: compiling, tracking and analyzing information for a wide variety of programs pertaining to fiscal management, travel, management information systems, property management , procurements and overall office management; developing statistical charts and graphs and edits textual material; reviewing and presenting documents and reports on a variety of issues; and making recommendation as appropriate.

Qualifications must be met by the closing date of this vacancy announcement.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Education

Substitution of Education:

Education as identified below may be substituted for the 52 weeks of specialized experience.

Master's or equivalent graduate degree

OR

2 full years of progressively higher level graduate education leading to such a degree

OR

LL.M., if related

Education must demonstrate the knowledge, skills, and abilities necessary to do the work.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.

Combination education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information. To qualify based on education you must submit a copy of your high school or college transcripts or certificates.

Preview Job Questionnaire

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.



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Administrative Program Specialist

US Department Of Transportation