Administrative Program Specialist

Job Summary:

The Administrative Program Specialist is responsible for providing program support by facilitating program goals and objectives.

Duties & Essential Job Functions:

1.Supports events in the Unions by assisting customers with policies and procedures, identifying and resolving issues.

2.Supports operation of facilities by submitting requests for repairs and maintenance; coordinating facilities usage; maintain inventory records; evaluating new equipment; making recommendations for changes.

3.Prepares and produces reports and documents by researching, analyzing and summarizing information and trends; coordinating and completing project requirements.

4.Maintains web pages for department by creating and updating content; identifying and resolving issues and implementing results.

5.Supports and maintains programs by complying with guidelines and regulations; negotiating for changes or exceptions.

6.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

7.Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders, scheduling and reconciling expenditures, and facilitating student reimbursement and purchasing process

8.Manages revenue by verifying transaction information by following internal accounting controls; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments; notifying customers of insufficient payments.

9.Coordinates with external organizations seeking to market in the Unions, including communicating with possible vendors, scheduling marketing locations, resolving problems, and invoicing

10. Performs other related duties as assigned.

Required Education & Experience:

• High school diploma or GED equivalent.
• 1 year of basic office experience.

Preferred Education & Experience:

• None

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of basic accounting processes.

• Knowledge of web-based applications such as HTML and JAVA.

• Knowledge of organization skills and problems solving skills.

• Knowledge of basic research techniques.

• Knowledge of customer service techniques.

• Skill in some or all the components of Microsoft Office.

• Skill in basic keyboarding.

• Skill in the use of Microsoft Office to include Word, Excel and Outlook.

• Skill in the accuracy with numeric techniques.

• Ability to operate basic office equipment.

• Ability to clearly communicate verbally.

• Ability to draft grammatically correct correspondence.

• Ability to balance multiple projects simultaneously.

• Ability to work independently.

• Ability to evaluate and make recommendations to improve operations.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.

• Able to speak (enunciate) clearly in conversation and general communication.

• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.

• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.

• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.

• This role is an on campus, in-person position.

• There are no harmful environmental conditions present for this job.

• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.