Administrative Program Specialist-C

Supplemental Information

This vacancy is located in the BOI Unit in Baton Rouge, Louisiana.

This position may be filled as a classified position as a job appointment, probational and/or promotional opportunity.

This position uses the SCS Hiring Framework System and is looking for applicants for the following Competencies:

Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Preferred Competencies:

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Training Others: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

Department of Public Safety

ATTN: Human Resources/Aaron Alexander

P.O. BOX 66614

Baton Rouge, LA. 70896

Email: Aaron.Alexander2@la.gov

"The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the

Louisiana Employment Resource Guide_"

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus two years of professional level experience in administrative services.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

FUNCTION OF WORK:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.LEVEL OF WORK:

Advanced.

SUPERVISION RECEIVED:

General from higher-level supervisory personnel.SUPERVISION EXERCISED:

May supervise 1-2 lower level personnel.LOCATION OF WORK:

May be used by all state agencies.JOB DISTINCTIONS:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Program Specialist--B by the presence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

Differs from Executive Staff Officer by the absence of responsibility for serving as special assistant to an Assistant Secretary or equivalent.

Examples of Work

ADMINISTRATIVE FUNCTIONS

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT

Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program?s standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program?s mission.