Administrative Program Specialist A

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Job Posting Title:

Administrative Program Specialist A

Position Type:

Classified

Department:

LSUAG PL2 - SRNR - Renewable Natural Resources (Nedra M Raven (00002401))

Work Location:

0227 Renewable Natural Resources Building

Pay Grade:

Classified Administrative

Job Description:

168090

ADMINISTRATIVE PROGRAM SPECIALIST-A

AS613 $35,734 - $70,117

Creation Date: 01/17/2005

Change Date: 10/01/2022

FUNCTION OF WORK:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

LEVEL OF WORK:

Entry.

SUPERVISION RECEIVED:

General from higher-level supervisory personnel.

SUPERVISION EXERCISED:

May supervise 1-2 lower level personnel.

LOCATION OF WORK:

May be used by all state agencies.

JOB DISTINCTIONS:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

CORE COMPETENCIES:

IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

Communicating EffectivelyDisplaying ExpertiseDriving Results

Driving Vision and PurposeMaking Accurate JudgmentsManaging Performance

Managing ResourcesPursuing Professional DevelopmentThinking Critically

Using Data

EXAMPLES OF WORK:

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

ADMINISTRATIVE FUNCTIONS

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT

Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program?s standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program?s mission.

QUALIFICATION REQUIREMENTS:

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Any college hours or degree must be from an accredited college or university.

Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Additional Job Description:

Competencies:

Communicating Effectively

• The ability to relay information correctly and appropriately to connect people and ideas, Displaying Expertise

• The ability to exhibit specialized skills or knowledge gained from experience or training, Managing Resources

• The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value, Using Data

• The ability to use relevant and valid data to inform a recommendation for action

Special Instructions:

Location: School of Renewable Natural Resources, Baton Rouge, LA

Position Information: Coordinate all human resource functions for RNR - processing HRM forms for all personnel actions to include hiring, promotion, transfers, cross-charges, change in source of funds, job changes, salary increases, continuation of appointments Ad Comp, cost sharing, key personnel, and termination forms; process HiB1, J1, and OPT Visa paperwork; track President Aid & Work study students funding allocation; coordinate Onboarding process to include managing I9 verification process; coordinate payroll process for student workers, transients, and hourly employees.

Minimum Requirements: A baccalaureate degree. For more information and substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.

Resumes will not be accepted in lieu of completing the work experience section of the application. Please list all work experience.

Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.

Apply online at https://lsu.wd1.myworkdayjobs.com/LSU

Remote work is not eligible for this position.

Application Deadline: 7/3/2024 or until suitable candidate is identified.

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer.

Posting Date:

June 20, 2024

Closing Date (Open Until Filled if No Date Specified):

July 4, 2024

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• The LSU AgCenter has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), university holidays (14 per year), generous annual (vacation) and sick leave benefits, Employee Assistance Program, and possible educational leave and tuition exemption for coursework at campuses of the LSU System. Specific benefits depend on job category, percent effort and length of employment.

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

About the LSU Agricultural Center:

The LSU AgCenter, is one of eight campuses within the broader LSU enterprise (LSU System). The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state. The AgCenter is headquartered in Baton Rouge and has 12 "on campus" academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish. For more information, visit the AgCenter's website at www.lsuagcenter.com.

The LSU Agricultural Center is an Equal Opportunity Employer and SAME Agency:

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. The AgCenter is committed to fostering an environment of inclusion, respect, and appreciation of differences in individuals. The AgCenter is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.

HCM Contact Information:

Questions or concerns can be directed to the LSU AgCenter Human Resources Management Office at 225-578-2258 or emailed HRMHelp@agcenter.lsu.edu.