Administrative Program Coordinator

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Administrative Program Coordinator provides vital support across institutional programs, assisting department management with the efficient administration of activities. Key responsibilities include maintaining regulatory and departmental records in strict compliance with ACCME Guidelines, coordinating meetings and events, and preparing reports and communications. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks, as well as experience in regulatory compliance and effective collaboration across departments.

As a successful candidate, you will:

• Administrative: Experience in preparing and organizing educational meetings across the enterprise, ensuring smooth execution and alignment with institutional goals.

• Travel Coordination: Skilled in coordinating and arranging visits with community partners, including providing comprehensive personnel support during these engagements.

• Compliance: Proficient in monitoring and maintaining regulatory policies in accordance with institutional standards and the Accreditation Council for Continuing Medical Education (ACCME) guidelines.

• Program Administration: Capable of performing a variety of duties, including program administration, organizational analysis, budget preparation, contract and grant administration, and facilities support.

• Financial Management: Experience in assisting with budget development by gathering, analyzing, and reporting data. Ability to monitor assigned budgets, report variances, and provide accurate projections and recommendations as needed.

• Systems and Personnel Support: Adept at providing systems and personnel support to ensure efficient program operations.

Basic education, experience and skills required for consideration:

• Bachelor's Degree Required.

• 3 or more years of progressively responsible experience and multiple project administrative duties.

• Practice a high level of integrity and honesty in maintaining confidentiality.

Additional Information:

• This position requires mandatory travel. 25% travel required. Local or out of state.

• Schedule can fluctuate due to high activity volume and event requests.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.