Administrative Professional III

About Us

This position reports to the Admin Manager II and works within the Office of the Vice Provost for Undergraduate Education (OVPUE) administrative team to provide support for programs housed within the Academic Success and Advising (ASA) and the Engaged and Experiential Learning (E2L) units. The support provided by this position is critical to the optimal functioning of the units supported. The Administrative Professional III is a member of a valued and highly functioning unit that is critical to the program success of the program units within the Office of Undergraduate Education.

Responsibilities

• Provides calendar and travel support for the Executive Directors of ASA and E2L.

• Responsible for student hiring. Compiles and completes all necessary documentation of full-time/part-time, graduate/student assistants for submission to Human Resource Office in compliance with regulations pertaining to employment.

• Manages ongoing time approval and modifications including web clock corrections for 150+ student staff.

• Assists with the procurement process.

• Assists supervisor with yearly equipment inventory. Maintains annual inventory report(s) on equipment and furnishings.

• Ensures that the front desk is staffed during normal business hours and is responsible for delivering exceptional customer service to students, faculty, staff, and other visitors.

• Makes travel arrangements for unit staff management and staff as needed.

• Develops and maintains general office files including electronic filing of all important documents.

• Plans meetings and other events to include scheduling, reserving space, catering meals, and communicating key information.

• Monitors and updates department website with tutor/Teaching Assistant schedule changes.

• Assists with pcard transactions and must be pcard eligible.

• Perform other duties as assigned.

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan.

These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.

Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1.Students are our top priority.

2.We strive for excellence.

3.We thrive on diversity.

4.We celebrate collaboration.

5.We champion innovation.

6.We safeguard freedom of inquiry and expression.

7.We nurture the wellbeing of our community.

8.We act ethically.

9.We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Location

Atlanta, Georgia

Department Information

About Georgia Tech:

The Georgia Institute of Technology (Georgia Tech) is one of the nation's leading research universities, providing a focused, technologically based education to more than 40,000 undergraduate and graduate students. Georgia Tech has many nationally recognized programs, all top-ranked by peers and publications alike, and is ranked in the nation's top ten public universities by U.S.

News and World Report. It offers degrees through the Colleges of Architecture, Computing, Engineering, Sciences, the Scheller College of Business, and the Ivan Allen College of Liberal Arts. As a leading technological university, Georgia Tech has more than 100 interdisciplinary research centers that consistently contribute vital research and innovation to America's government, industry and business. Visit www.gatech.edu.

About Academic Success and Advising (ASA):

Academic Success and Advising (ASA), a unit of the Office of Undergraduate Education (OUE), is where students take academic achievement to the next level. ASA services support undergraduate students in achieving their academic goals through a range of both personalized and campus-wide initiatives that foster self-regulated learning, enhance academic skills, and support intellectual development within Georgia Tech¿s undergraduate education. To learn more, visit Academic Success & Advising ¿ Helping you succeed at GT! (gatech.edu).

About the Office of Undergraduate Education (OUE):

Under the leadership of the Vice Provost for Undergraduate Education, the Office of Undergraduate Education (OUE) challenges students to become accomplished learners who are able to make meaningful connections among work, study, and community. We connect curricular and cocurricular offerings to support students in developing a strong foundation for success, during college and after. We do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment.

About the Office of Experiential and Engaged Learning (E2L):

The Office of Experiential and Engaged Learning (E2L), a unit within the Office of Undergraduate Education (OUE), embodies the lifeblood of the Institute's "hand and mind" approach to education and its aspirations "to provide all students with transformative learning experiences to grow as creative, ethical, globally aware, technologically sophisticated leaders who can define and solve problems to improve the human condition." We activate this ambition through the facilitation and development of High-Impact Practices including community-based learning, living learning communities, transition seminars, student innovation, undergraduate research, and work-based learning.

Note on Working Time

This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. The first 3-6 months of employment are fully in-person/on site.

Following this, some telecommuting will be available in accordance with OUE's guidelines. We are looking for hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members.

Georgia Institute of Technology is committed to recruiting and retaining top talent and fostering a sense of community where all have an opportunity to grow, develop, innovate, and thrive. That commitment is embedded in our operations and reinforced in the Institute's values set forth in our strategic plan: students as our top priority and we strive for excellence, thrive on diversity, celebrate collaboration, champion innovation, safeguard freedom of inquiry and expression, nurture the well-being of our community, act ethically, and are responsible stewards of our resources.

Job Summary

Provide specialized administrative services within a campus unit to include organizing and preparing correspondence, reports and other documentation; event management; records management, and related administrative activities. Typically provides work guidance to lower level administrative personnel with the unit.

This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position will supervise: N/A

Responsibilities

Job Duty 1 -

Originate and process correspondence, reports and other documentation.

Job Duty 2 -

Compile, organize and analyze data for use in reports.

Job Duty 3 -

Plan meetings and other events to include scheduling, reservations, arrangements, etc.

Job Duty 4 -

Make travel arrangements for unit staff management and staff as directed.

Job Duty 5 -

Maintain office supplies inventory.

Job Duty 6 -

Develop and maintain databases and records management systems.

Job Duty 7 -

Review and resolve routine administrative related questions and issues; provides input regarding new or revised unit administrative procedures.

Job Duty 8 -

Provide training and ongoing work guidance to administrative staff members as required.

Job Duty 9 -

Perform other duties as assigned

Required Qualifications

Educational Requirements

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Three to four years of job related experience

Preferred Qualifications

Additional Preferred Qualifications

CERTIFICATION, LICENSE, or PERMITS:

Project Management Professional (PMP)

Preferred Qualifications

Preferred Education:

• Bachelor¿s degree in strongly preferred.

Preferred Qualifications/Skills:

• Event planning experience

• Outstanding organizational skills and ability to prioritize and multi-task in a fast-paced environment

• Professional experience in a research university setting

• Advanced MS Office knowledge and skills: Spreadsheets, Power Point, Document Management

• Advanced written and oral communication

• Project Management

Proposed Salary

Job Grade: A5

Non-Exempt

Hourly Range: $16.96 to $23.06

Salary will be commensurate with experience and education.

Knowledge, Skills, & Abilities

SKILLS

This job requires advanced skills in general office administration to include document processing and management, records management, event management, problem solving and office organization. Skill in use of advanced office related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all.

To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all.

To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Background Check

Successful candidate must be able to pass a background check which will include a credit check. To obtain Georgia Tech's background check policy, please visit: https://policylibrary.gatech.edu/employment/pre-employment-screening