University Of California System La Jolla , CA 92037
Posted 1 week ago
Payroll Title:
BLANK AST 2
Department:
Temporary Employment Services
Hiring Pay Scale
$22.00 - $28.00 / Hour
Worksite:
Various
Appointment Type:
Temp
Appointment Percent:
Various%
Union:
CX Contract
Total Openings:
10
Work Schedule:
Variable, 8 hrs/day, Variable
#TP132256 Administrative Professional I & II (Campus)
Filing Deadline: Fri 10/11/2024
Apply Now
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Position available through UC San Diego Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!
DESCRIPTION
TES has current openings for entry-level administrative to advanced level administrative applicants. Skill requirements vary by position.
Positions pay $22.00 to $28.00 /hour, based upon skill level, experience in the field, and assignments available. Most positions are on-site or hybrid, full-time, Monday through Friday between 8:00 am and 5:00 pm, although part-time and weekend positions are sometimes available.
Typical duties for applicants with general office support are as follows:
Responsibilities for applicants with advanced level administrative and executive support skills are as follows:
QUALIFICATIONS
Solid communication skills and ability to communicate professionally and effectively with a diverse population of all levels of organization in person, over the phone and in writing.
Ability to work in an interactive environment and possess excellent customer service skills both in person and over phone.
Must have strong organizational skills with ability to set priorities, handle deadlines, and manage conflicting demands.
Proficiency with MS Word, Access, Excel, PowerPoint, Outlook, Adobe Acrobat, and various email, web browser, database and desktop publishing programs. Proven typing/word processing skills to prepare correspondence, reports, and spreadsheets.
Demonstrated typing / word processing skills to prepare correspondence, reports, and spreadsheets.
Must have strong organizational skills with the ability to set priorities, handle deadlines, and manage conflicting demands.
Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity.
PREFERRED QUALIFICATIONS
Experience providing senior-level administrative support and managing general office needs.
Demonstrated ability to manage and optimize the use of multiple databases with extreme attention to detail.
Manage complex calendars, schedule meetings and appointments; executing, coordinating, and managing event planning for programs, special events, meetings and receptions.
Experience analyzing and identifying problems, independently resolve discrepancies with ability to recommend solutions, effectively participate in short and long term planning for administrative needs of unit.
Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity.
Proven experience monitoring department budgets, including expenditures and purchasing.
Experience with systems such as Google Suite, Concur, Oracle, QuickBooks and Salesforce.
Ability to read, interpret and analyze financial data.
Experience utilizing UCSD business systems (e.g., IFIS, PPS, FinancialLink, MyTravel, MyEvents, MyPayments, EmployeeLink, and/or Marketplace).
SPECIAL CONDITIONS
Background check is required.
This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.
Pay Transparency Act
Annual Full Pay Range: $33,900 - $72,996 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $16.24 - $34.96
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
University Of California System