Administrative Professional 4

We are accepting applications for an Administrative Professional 4 within the Office of Financial Management, headquartered at the James Rhodes State Office Tower, 30 East Broad Street, 11th floor, Columbus, Ohio 43215.

What You'll Do:

Under direction of Senior Financial Manager

• Provides non-routine administrative support by exercising independent judgment to formulate decisions and resolve complex and confidential and/or highly sensitive, non-legal matters.

• Manages projects involving sensitive material related to development of fiscal related procedures.

• Assists (e.g., analyzes, evaluates, interprets, recommends) in development of fiscal related procedures.

• Manages assignments and reports to completion.

• Collects, research, and/or analyzes data.

• Discusses/resolves issues with internal/external staff and customers.

• Ensures that project and report deadlines are met.

• Prepares oral or graphic presentations for the Deputy Director using Microsoft software (e.g., Word, Excel, Access, and PowerPoint) and, upon request by Deputy Director, presents the material as needed.

• Independently composes correspondence, documents, reports, and analyses.

• Obtains, provides, handles, edits, and types complex and confidential and/or highly sensitive information.

• Provides same support for special projects as designated.

• Transmits information relative to policies, procedures, and directives to appropriate office, departments, and individuals.

• Communicates decisions, assignments, and directives to appropriate office, departments, and individuals and follows-up as necessary including notification to appropriate office, departments, and individuals regarding any issues that may develop.

• Attends meetings as requested.

• Provides summary of meetings concerning developments, timelines, issues, and follow up as directed.

• Maintains appointment calendar and filing system.

• Performs secretarial tasks for Deputy Director:

• Prepares memos/letters/reports/documents utilizing Word, Excel, Access, and PowerPoint.

• Opens, stamps, and distributes all incoming correspondence, and retrieves certified and express deliveries.

• Answers telephones.

• Schedules meetings and teleconferences.

• Reviews/collects/maintains employee payroll information and enters in Kronos Automated Timekeeping System.

• Processes budgetary documentation on basis of need (e.g., invoices for payment, travel expense vouchers).

• Responds to questions/inquiries from public and staff.

• Handles sensitive and confidential telephone calls and refers to appropriate staff for response.

• Performs other duties as requested.

Currently operating under a hybrid schedule. Two days in-office per week, subject to operational need.

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

• Or 30 mos. exp. or 30 mos. training. in secretarial/administrative professional field.

• Or 12 mos. exp. as Administrative Professional 2,16872.

• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Administrative Support/Services