Administrative Professional 4

If you have applied or interviewed for this position within the last 30 days you DO NOT need to reapply you are still in consideration for this opportunity.

About us:

Our mission is to promote positive, lifelong outcoming for Ohio youth through early intervention, quality education, and family support programs.

At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!

• Low-cost health care benefits with FREE dental and vision after completed eligibility period

• Guaranteed 11 paid holidays each year

• Significant employer paid OPERS contributions

• Employee tuition reimbursement programs

• Wellness incentives for healthcare participants

• And much more!

To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov.

Major Duties and Responsibilities

Supports Communications division under direction, provides administrative & non-routine administrative support; independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems; prepares correspondence, presentations, &/or reports, to carry out assignments; supports program areas within the department; handles sensitive inquiries from the public; maintains confidential files; organizes conferences & maintains meeting agenda; manages calendars, meeting agendas, & minutes; serves as Division of Communications liaison with Ohio Department of Children & Youth (DCY) to receive & disseminate information; supports forms process management, internal & external communications & marketing, public relations, budget work, event planning, website, SharePoint, & social media content management, digital & promotional assets management, PowerPoint presentation development/editing/updating, list management, & more; assists in editing, writing correspondence; project management; may coordinate & represent the agency at community &/or partner events (booth set up, participation, tear down, etc). Some travel may be required.

Performs other administrative duties (e.g., coordinates acquisition & maintenance of office equipment [e.g., copiers; printers; telephones]; researches cost information for purchase of new equipment; ensures office equipment is operational & functioning properly; completes minor maintenance [e.g., replaces toners, drums, & rollers]; troubleshoots; makes reports when issues with equipment cannot be resolved; arranges for on-site repairs).

Participate in Agency meetings, events.

Hybrid Work Details

Subject to DCYs teleworking policy and an approved teleworking agreement, this position is eligible to work from a remote location on a hybrid basis. The selected applicant may be required to complete initial trainings prior to being eligible to telework. All requests to telework are reviewed on a case-by-case basis and must be approved by DCY's Deputy Director of Human Resources and management, subject to the conditions outlined in the agency policy and teleworking agreement.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications.

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

• Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or 12 mos. exp. as Administrative Professional 2,16872.

• Or equivalent of Minimum Class Qualifications For Employment noted above.