Administrative Professional 3 (PN 20014830) - Hybrid

What You'll Do:

The Bureau of Environmental Health and Radiation Protection is seeking a candidate to fill our Administrative Professional 3 position. This position will provide non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they apply to the Lead Hazard Control Program). This position:

• Acts for the program administrator to independently answer and respond to complex and/or confidential correspondence on programmatic and administrative issues (e.g., communication from outside groups [e.g., local health districts], Ohio Department of Medicaid, Operating Protocol, Interagency Agreement [IAA], and State Plan Amendments [SPA])

• Reviews and summarizes fiscal and/or operational reports; research & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records

• Communicates decisions, directives and/or assignments to appropriate staff; reviews and summarizes reports on operations and/or fiscal &/or personnel activities

• Represents office or agency on lead-safe healthy homes related task forces or committees (e.g., markets and promotes Lead-Safe Rental Registry program

• Coordinates deadlines for the SCHIP/Lead-Safe Rental Registry and ensures deadlines are met, and tracks items (e.g., DAS contract renewals, response letters, reports) to program manager, section chief, fiscal units and Ohio Department of Health (ODH) administration

• Performs administrative support tasks (e.g., prepares confidential correspondence and/or reports, maintains confidential files)

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

• Or 12 mos. exp. as Administrative Professional 2, 16872.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

• Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

• Associate or advanced degree in secretarial science, office administration, office management or office technology

• Experience with computer software (e.g., Excel, Access, Word, RehabSpec)

• Experience providing technical assistance/customer service

• Experience resolving customer and vendor complaints

• Experience managing business functions of a program or office

• Experience interpreting program policies and procedures

• Experience preparing written documentation and communications

• Experience monitoring spending and maintaining fiscal records

• Experience communicating with various parties (e.g., vendors, property owners/occupants, Ohio Department of Medicaid staff)

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record.

Job Skills: Administrative Support/Services

Technical: Administrative support/services

Professional: Critical Thinking, Attention to Detail, Organizing and Planning

EDUCATIONAL TRANSCRIPT REQUIREMENTS:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.