Administrative Professional 1 - 20021525

What You'll Do:

• Types, proofreads, and edits typed documents

• Copies, scans, distributes, posts and/or files correspondences, reports, and memos

• Prepares various documents (e.g., composes, types, obtains signatures)

• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)

• Produces typed copy of staff correspondence, schedules, logs kites and types responses

• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs

• Directs telephone inquiries from the public to the appropriate staff member

• Inputs data entry into ORAS, as needed

• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.

• Interacts with other departments

• Provides information and compilation of data

• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives

• Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)

• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)

• Reviews visiting applications for completion of content and enters data into DOTS Portal System.

• Coordinates and ensures processing of routine tasks

• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports

• Creates new files

• Purges records in accordance with applicable retention schedules

• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.

• Serves on committees and attends meetings, seminars, conferences, and in- service training as required

• Ensures work area is secure, clean, and orderly

• Provides other related clerical support as required

• Performs other duties as assigned.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management