Administrative - Other

Evergreen School District Position Description

ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF BUSINESS

Evergreen School District seeks an Administrative Assistant to the Director of Business to join one of the leading K-8 school districts in the state of Montana.  Evergreen’s mission is to enable students to become responsible citizens and lifelong learners by ensuring quality instruction in a nurturing environment.  The Administrative Assistant to the Director of Business assists and supports the Director of Business/Clerk with a variety of duties.  This position reports directly to the Director of Business and Human Resources/Clerk

Preferred Minimum Qualifications:

• Bachelor degree preferred

• Five years of experience working in a business office environment with at least one year experience in payroll preferred

• Current knowledge of modern office practices and procedures

• Working knowledge of office equipment including adding machine, copy machine, ten key, computer and software applications

Job Responsibilities:

• Serves as payroll officer in a timely and efficient manner

• Files wage and tax statements with government agencies

• Accurately records staff leave / absences and has excellent bookkeeping skills

• Performs clerical, typing, filing, computer work

• Prepares reports and mathematical computations

• Maintains inventories and files

• Receives and verifies incoming shipments

• Maintains bus driver records

• Performs duties of the Clerk in their absence (must be available for this duty upon request)

• Address and package outgoing mail, sort and distribute incoming mail as needed

• Assists in Fall Orientation

• Assists in managing personnel files

• Assists in audit preparation, gathers and organizes data as needed

Knowledge, Skills and Abilities:

• Ability to perform clerical work and operate office machines

• Ability to use good written and oral communication skills

• Ability to use good word processing skills

• Ability to work with people and communicate clearly

• Ability to manage time effectively

• Ability to use good organizational skills and file management skills

• Ability to use good grammar and spelling

• Ability to use accuracy with numbers and documentation

• Ability to maintain confidentiality (strong ability)

• Ability to be well-organized and multi-task

Physical Demands:

• Works inside a District building in a controlled, well-lit environment

• Requires prolonged sitting; substantial amount of time working at a computer station

• Occasional lifting of 50 pounds or less

Evaluation:

• Performance to be evaluated annually by the Director of Business/Clerk

Terms of Employment:

• Hourly, 261 day contract year, Remuneration contingent upon preparation and experience

• Health insurance, leave, and retirement provided

• Work schedule/hours can be modified as determined by supervisor

Note:

• This job description is not an employment contract and is only a general description of the duties that are commonly assigned to this position

• Other duties related and unrelated to the title and major and minor elements may be assigned