Administrative Operations Assistant, Gs-0303-06/07 (Mp-Ls)

Department Of The Interior Kearneysville , WV 25430

Posted 5 months ago

  • Duties

Help Duties Summary

Salary GS-06: $42,308 (Step 01) to $55,006 (Step 10);

Salary GS-07: $47,016 (Step 01) to $61,122 (Step 10)

Learn more about this agency

Responsibilities

As an Administrative Operations Assistant within the USGS Patuxent Wildlife Research Science Center, some of your specific duties will include:

  • Organizes extensive budget data pertaining to a wide variety of functions and reviews estimates to ensure that amounts are within established guidelines and makes adjustments as needed for additional anticipated expenditures.

  • Gathers, extracts and compiles data for use in recurring reports; and provides status updates and responds to inquiries regarding a wide variety of budget practices and procedures.

  • Trains others and provides advice on budget clerical and technical work carried out in the office.

  • Establishes and revises office budget and financial procedures, methods and approaches for the performance of office budget execution work.

  • Examines accounts, compiles and verifies the accuracy of accounting data by tracing transactions entered and prepares worksheets to reflect the source of discrepancies and recommends corrective action.

  • Purchases a variety of scientific testing services; reviews specification outlined by the customer and suggests information on purchase description to improve specification requirements.

  • Prepares one-of-a kind reports that involve a wide variety of problems, conflicts and inconsistencies from information in various documents.

Travel Required

Occasional travel - An average of 5 nights per month may be required for this position.

Supervisory status

No

Promotion Potential
07

  • Job family (Series)
    0303 Miscellaneous Clerk And Assistant

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  • Assistants, Office

  • Office Assistants

  • Requirements

Help Requirements Conditions of Employment

  • Applicants must be U.S. Citizens.

  • Selectee must provide a valid state driver's license & safe driving record.

  • More requirements are listed under Qualifications and Other Information.

Are There Any Special Requirements For This Position?

  • Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.

  • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

  • You will be required to operate a government-owned or leased vehicle in the performance of your official duties. Applicants for this position must meet the following requirements: 1. Possession of a valid State driver's license, and 2. Possess a safe driving record. If selected, you will be required to provide proof of a valid State License and a copy of your driving record.

  • If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

Qualifications

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

For information on basic qualifications, which includes information on whether you may substitute education for specialized experience, please click on the following: https://www.usgs.gov/about/organization/science-support/human-capital/administrative-operations-assistant-gs-0303

If you are qualifying based on specialized experience, you must meet the requirements listed below:

For GS-06:

Applicants must meet one of the following to qualify for the GS-6 level: One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-05 level in the Federal service. Example of GS-5 level work: Performs standard and nonstandard assignments involving different and unrelated processes or methods in varying sequence; work requires extensive knowledge of rules, operations, or business practices. Follows accepted practices in resolving nonrecurring problems and meeting deadlines; completed products are evaluated for effectiveness in meeting goals; extensive guidelines in the form of instructions, manuals, and regulations are applied.

OR applicants may substitute successful completion of 1/2 year of appropriate graduate level education (9 semester hours, 13.5 quarter hours or the equivalent) in a field of study directly related to the work of this position for the required one year of specialized experience. Graduate education may be credited only when it is clearly directly related to the work of this position and equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of this position.

OR applicants may substitute a combination of appropriate specialized experience (as described above) and graduate education (as described above) to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE GRADUATE EDUCATION and SPECIALIZED EXPERIENCE)

For GS-07:

Applicants must meet one of the following to qualify for the GS-7 level: One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-06 level in the Federal service. Examples of GS-6 level work: 1) Processes a wide variety of transactions subject to different sets of rules and regulations. Regarded as an expert source of information on processing transactions; completed work is reviewed for conformance with policy and regulatory requirements; numerous and varied guidelines are adapted and applied; 2) Performs a segment of the evaluative work of an administrative function; identifies issues or problems and seeks alternative solutions consistent with applicable regulations. Works independently in completing assignments; completed work is reviewed for effectiveness in meeting goals; guidelines such as regulations, evaluation criteria, and precedents have gaps in specificity.

OR applicants may substitute successful completion of 1 year of appropriate graduate level education (18 semester hours, 27 quarter hours, or the equivalent) in a field of study directly related to the work of this position for the required one year of specialized experience. Graduate education may be credited only when it is clearly directly related to the work of this position and equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of this position.

OR a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the first 1/2 year of progressive graduate study to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE GRADUATE EDUCATION and SPECIALIZED EXPERIENCE)

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

  • Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .

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Administrative Operations Assistant, Gs-0303-06/07 (Mp-Ls)

Department Of The Interior