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Administrative Officer - Financial

Expired Job

Veterans Affairs, Veterans Health Administration Boston , MA 02108

Posted 3 months ago



This Administrative Officer (AO) position serves as the Assistant Director (Operations) with VA Rehabilitation Research and Development's (RR&D) "Translational Research Center for Traumatic Brain Injury and Stress Disorders" (TRACTS) in the VA Boston Healthcare System located in Boston, MA.


Duties include but may not be limited to the following:
Conducts independent studies to assess, analyze, and plan for the staffing needs of the TRACTS National Center, and to make staffing proposals to the Director and implement such proposals in a timely fashion.
Provides advice and assistance to managers or Core Leaders in TRACTS and staff concerning Federal and agency needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions.
Propose and formulate the TRACTS yearly budget, formalize a justification for the budget plan, and implement or execute the plan accordingly.
Provides information about the overall status of financial resources for the Center and studies in order to react to changing situations with timely recommendations.
Develops, and executes plans for the acquisition of supplies, equipment, and services; reviews and approves all requests for supplies, equipment, services, and other needs of all research investigators; manages procurement and contracting for the Center.
Reconciles purchase care charges within the established time limits.
Designs studies to analyze staffing needs, propose changes in staffing plans, and implement those changes, as determined necessary.
Assists the Director in preparing short and long-range plans for the Center.
Participates in bi-monthly Center of Excellence Teleconference calls and writes Standard Operating Procedures.
Conducts independent studies, reviews, analyzes, and initiates implementation of new and revised administrative policies issued by the Director and reviews, analyzes, and initiates implementation of new and revised administrative policies issued by Central Office and by national, state, and local entities which affect the Center.
Analyses, design, and implementation of the TRACTS National Center space, and must ensure that the space available is put to optimum use in an efficient cost-effective manner.
Supports all internal Center program committees, including the Executive Committee, Advisory Committee, and the Project Operations Committee.
Ensures assistance for Center staff in application for funding under the auspices of the proper VA category. Work Schedule: Full-Time, Monday

  • Friday, 8:00 am

  • 4:30 pm

Recruitment & Relocation Incentives: Not authorized

Financial Disclosure Report: Not Required

Travel Required

Occasional travel

  • You may be expected to travel for this position.

Supervisory status


Promotion Potential


Job family (Series)


Conditions of Employment

Must be a U.S. citizen
Subject to a background/security investigation
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
May be required to serve a probationary period
Selected applicants may be required to complete an online onboarding process


NOTE: This is a TERM appointment (not-to-exceed 3 years). Term appointments are non-status, nonpermanent appointments of limited duration (more than 1 year but not more than 4). Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition (up to the 4 year maximum). The appointment to a Term position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment.

To apply for this position, you must have the following qualifications:

This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.

The Selective Placement Factor for this position is:
I possess experience with preparing, justifying, and administering a program budget and overseeing procurement and contracting of a department of an organization/agency.


EXPERIENCE: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level in the Federal service that includes performing the following duties: developing, and implementing administrative planning and fiscal functions of an organization/agency; monitoring personnel, planning and implementing all financial matters; monitoring, designing, and planning changes as required with regard to space, and to develop reports and tracking procedures necessary for property and management reports.

  • OR-

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Successful completion of three (3) years of graduate education leading to a Ph.D. degree, or a Ph.D Degree, such a degree that demonstrates the knowledge, skills, and abilities necessary to do the work.

  • OR-

COMBINING EDUCATION AND EXPERIENCE: Combinations of successfully completed graduate education in excess of a Master's Degree and experience mentioned above may be used to meet total qualification requirements.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

Administration and Management
Financial Management
Human Capital Management
Organizational Performance Analysis

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week.

All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .


IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

Physical Requirements:
The work is primarily sedentary. Local and long distance traveling is required within the scope of the job assignment.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.

VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at .

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Your responses to the assessment questionnaire will be reviewed along with the information provided in your resume and supporting documentation to determine if you are qualified for the position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position.

Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Candidates who apply under All U.S. Citizens announcements will be rated and ranked using Category Rating procedures. Qualified candidates will be assigned to a quality category. The categories are defined as follows:
Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors. Application of Veterans' Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category (except when the position being filled is scientific or professional at the GS-09 grade level or higher).

Background checks and security clearance

Security clearance

Drug test required


Required Documents

IMPORTANT: Please ensure your resume include up-to-date contact information (phone number(s), email address(s), etc.)

To apply for this position, you must provide a complete Application Package which includes:


The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position.

Please use this to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference or ICTAP/CTAP documentation (for displaced Federal employees).

Cover Letter
VA Disability Letter

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.

You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.

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Administrative Officer - Financial

Expired Job

Veterans Affairs, Veterans Health Administration