Administrative Officer

Summary

This position is located at the Ralph H. Johnson VA Medical Center, Charleston, South Carolina.

Included in these responsibilities are the administrative oversight of Diagnostic Radiology,

Ultrasound, Computerized Tomography, Magnetic Resonance Imaging, Interventional Radiology,

PET.CT and Nuclear Medicine.

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Overview

• Accepting applications

• Open & closing dates

05/06/2024 to 05/28/2024

This job will close when we have received 50 applications which may be sooner than the closing date. Learn more

• Salary

$86,962 - $113,047 per year

• Pay scale & grade

GS 12

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Location

1 vacancy in the following location:

• Charleston, SC

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

12

• Job family (Series)

0341 Administrative Officer

• Supervisory status

Yes

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTB-12406868-24-AF

• Control number

789981000

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Open To Current Employee Of The Department Of Veteran Affairs.

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Duties

The incumbent serves as the Medical Center's Radiology Service Administrative Officer, which

consists of seven sections which also includes, CBOC's imaging in Myrtle Beach, Savannah,

Hinesville, North Charleston, Goose Creek, and Beaufort. In addition to the, the incumbent is the

Service's coordinator for preparing Capital Investment Proposals for High Cost/High Tech

(HC/HT) equipment to include the CEA and comprehensive strategic planning. This involves

evaluating space requirements, review, and comparison of imaging equipment, and working

closely with project engineers with turnkey and/or NRM projects in the Radiology Service.

The incumbent is responsible for the management of approximately 24 administrative staff support

personnel in Radiololgy Service, which includes 18 Medical Support Assistances (2 Supervisory,

2 LEAD and 14 AMSA) 2 Program Specialists, 2 Program Analysts and 2 Management Assistants.

Aside from the above support personnel positions, the position is responsible for gathering all data

for both Radiology and Nuclear Medicine to ensure that all required information is available for

quality management, performance management, and workload statistics. The service has

approximately 16 Radiologists and several fee basis Radiologists.

The incumbent serves as the COR (contracting officer's representative) for all contracts

(approximately 10).

The incumbent directs, oversees, and plans all the programmed segments of the Radiology

Service to assure that the service, mission, functions, projects, and activities are enforced and

executed. Provides complex administration of Diagnostic Radiology and Nuclear Medicine.

Acts as top-level administrator for the administrative support staff, as listed above

Independently serves as the contracting official technical representative for the Radiology Service.

Administrative duties include assessments and final authorization of departmental contracting

needs concerning contracting physicians, when applicable, technologists, and nontechnical

medical support personnel and services. The incumbent serves as a negotiator for this medical

center in establishing new contracts and serves as a mediator when establishing, modifying, and

renewing scarce medical contracts and other Radiology contractual services negotiated with this

facility. The incumbent independently serves as the approving officer for validating payments to

contractors, after careful review in assessing the authenticity of all contractors' invoices.

The incumbent has a thorough and complete knowledge of all functions of the department,

including CBOC's imaging, and coordinates activities to provide effective patient care. The

incumbent works independently in formulating and implementing administrative and operational

policies and procedures for the Radiology Service. This includes continual updating of service

Policy and Procedures Manual, Disaster Plan, Hazardous Waste Policies, Infectious Control

Policies, Safety and Procedure Manual, and Radiation Safety Policies.

The incumbent supervisory area of responsibility encompasses the entire Radiology Service

administrative staff. Through subordinate supervisors, the incumbent administrates the general

diagnostic division, special procedures, ultrasound, computerized tomography, magnetic

resonance imaging, CBOC's imaging, PET/CT and Nuclear Medicine. With the aid of

subordinate supervisors, the incumbent utilizes sound and professional judgment in recruiting

and selecting employees and maintains the established FTE's level of the service.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Mon- Fri0730-1600

Compressed/Flexible: Not Approved

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD074980

Relocation/Recruitment Incentives: Not Authorized

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/28/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You will be rated on the following Competencies for this position:

• Administration and Management

• Budget Administration

• Contracting/Procurement

• Database Management Systems

• Leadership

• Personnel and Human Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:None

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.