Administrative Officer

Summary

This position is located at the Corporal Michael J. Crescenz VA Medical Center, Research & Development (R&D) Service, Cartilage Regeneration Using Advanced Technologies To Enable Motion (CReATE Motion Center), Philadelphia, PA whose mission is to develop a translational nation-wide VA-based pipeline for advanced cartilage and joint regenerative therapies aimed at treating arthritis, joint injuries, and related joint disorders.

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Overview

• Accepting applications

• Open & closing dates

04/22/2024 to 05/13/2024

• Salary

$95,694 - $124,398 per year

• Pay scale & grade

GS 12

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Location

1 vacancy in the following location:

• Philadelphia, PA 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

12

• Job family (Series)

0341 Administrative Officer

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSZ-12392210-24-NS

• Control number

787791700

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Internal to an agency

Current federal employees of this agency.

• Federal employees

• Excepted service

Current excepted service federal employees.

Clarification from the agency

This position is open to current, permanent Federal employees and those with status. Status candidates(CAREER APPOINTMENT) are current or former permanent Federal who have worked in the competitive service.

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Duties

The incumbent, a member of the CReATE Motion Center and Research Service Line leadership team, and as such has responsibility for the administrative management of the Center (CMCVAMC and Atlanta VA Medical Center) working closely with the CReATE Motion Center Directors, ROC, and ACOS/R&D on a comprehensive range of administrative areas and has the responsibility for monitoring progress and compliance with mission critical performance measures of the Center. The incumbent serves as a fully functional member of the senior staff in providing advice to management officials on a full range of administrative management functions and the effective utilization of financial, logistical, and human resources. The incumbent plans, administers, and coordinates administrative services including budget formulation and execution, grant administration, financial planning, accounting, procurement and contract administration, human resources management, space and equipment utilization, travel, property and records management, and other related administrative support services.

MAJOR DUTIES AND RESPONSIBILITIES

Administration Management 40%

• Provides overall administrative management for the CReATE Motion Center (CMCVAMC and Atlanta VA Medical Center) includes interpreting administrative policies, developing and implementing local policies, defining administrative requirements, and/or providing advice to the CReATE Directors, center management and staff on related issues.

• Interprets and applies VA/VHA/CMCVAMC administrative policies, develops and implements local and external policies develops internal review systems and takes corrective action to ensure administrative activities are in compliance with appropriate standards.

• The incumbent researches new policies, revises long standing policies, and completes standard operating procedures.

• Responsible for managing the CReATE core budget and providing administrative oversight for project-specific budget development and execution, including: research project modifications, budgets for submission of new and revised VA research applications

• Ensures center compliance with local and national requirements for publications reporting.

Grants/Budget/Financial Management 30%

• Oversees CReATE's accounting, budget, financial management, grant administration.

• Provides detailed spending plans to research investigators based on available funds, VACO research program specific guidelines, and CMCVAMC/Atlanta VAMC policies and guidelines.

• Performs detailed examinations and analysis of the center and individual research project budgets, spending, and financial reports, resolves discrepancies with the appropriate personnel, and provides administrative leadership for project modifications.

• Monitors the financial status of projects and recommends to the CReATE Directors (CMCVAMC and AVAMC) reprogramming of funds and requests for no-cost extensions as needed.

• Serves as a Contracting Officer Representative (COR) for CReATE and backup for the Research Service. Manages contracting and procurements for all items need for the center, both simple and complex acquisitions (i.e., equipment, service contracts) that require varying approaches.

Program Performance Analysis 15%

• Participates in weekly CReATE leadership meetings and monthly meetings with the ROC, and ACOS/R&D for discussion of issues and opportunities; plays an active role in completing detailed evaluations and analysis of current work methods as they relate to the systems and processes being used by current office staff and research investigators. Makes recommendations for change, implements change, and educates others on changes being made to current systems and process.

• Participates on appropriate VA RR&D and Medical Center Committees, task groups, etc., for planning, problems-solving and program development.

Personnel Administration 15%

• Oversees the full range of the CReATE's human resources administration and provides advice and assistance to managers and staff concerning Federal and VA/VHA/VA RR&D/CMCVAMC/AVAMC personnel processes and procedures.

• Coordinates performance appraisal rating activities, assuring compliance with labor contracts and VA regulations.

Other duties as assigned

Work Schedule: Monday-Friday 8:00 am to 4:30 pm

Compressed/Flexible: Not Available

Telework: AD-HOC, Employees who telework on an occasional, episodic, or short-term basis, and have completed required telework training and telework agreement. (Portion of day acceptable)

.Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD027690

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement,05/13/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Extensive knowledge and experience in the area of planning, developing, and directing the administrative activities of a Medical Research Program/Center in a government facility. This experience is needed to plan, administer, and coordinate administrative services including budget formulation and execution, grant administration, financial planning, accounting, procurement and contract administration, human resources management, space and equipment utilization, travel, property and records management, and other related administrative support services.

You will be rated on the following Competencies for this position:

• Administration and Management

• Customer Service (Clerical/Technical)

• Financial Management

• Human Resources Management

• Planning and Evaluating

• Quality Management

• Research

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Travel between CMCV AMC sites will be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Due to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization's telework policy and the duties of the position.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.