Administrative Officer ( Engineering Service)

Summary

The incumbent provides technical and administrative support to the Chief of Engineering and is responsible for providing updates and necessary information to the Ass. Medical Center Director of NYH regarding Engineering Service. The incumbent will be located in the Engineering Department in Manhattan, with travel to Brooklyn and St. Albans campuses as assigned/needed. The incumbent is responsible for assuring the service is in compliance with the Medical Center's building Maintenance Plan.

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Overview

• Accepting applications

• Open & closing dates

06/12/2024 to 09/02/2024

• Salary

$85,236 - $110,803 per year

• Pay scale & grade

GS 11

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Location

1 vacancy in the following location:

• New York, NY 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

25% or less

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0341 Administrative Officer

• Supervisory status

Yes

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTE-12436190-24-SKH

• Control number

795347300

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Individuals with disabilities

• Internal to an agency

Current federal employees of this agency.

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• National Guard & reserves

Current members, those who want to join or transitioning military members.

• Peace Corps & AmeriCorps Vista

• Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Veterans

Clarification from the agency

1st Area of Consideration: Must be a current, permanent employee of the facility listed in the announcement. ( Manhattan) 2nd Area of Consideration: Must be a current, permanent employee of Veterans Health Administration or Veterans Canteen Service 3rd Area of Consideration: Other Status applicants.

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Duties

• Establishes performance standards and prepares formal evaluations of employee performance.

• He/she is responsible for keeping employees informed about policies, procedures, and goals of the department and medical center as they relate to the work of the Engineering Service.

• The incumbent will serve as the expert in all engineering service administrative tasks to include but not limited to: tracking projects, ongoing M&R work orders, special projects, generating funding documents, gather and upload projects onto FORCE, timekeeping.

• Serves as the Facility Management VISN Management Analysis/Business process Reengineering liaison.

• The incumbent will set up and participate and lead conferences within the Engineering Department in Brooklyn, St. Albans, and Manhattan.

• Resolves any technical issues inherent in the allocation of space and ensures adherence to the appropriate design criteria as well as to special requirements or standards.

• They are expected to analyze the facility's spaces for use and offer their expertise on how space should be utilized.

• Evaluates collected data to assure requirements and standards of the agency are followed.

• Ensures planning follows applicable building and life safety codes, and governing guidelines (Federal, Joint Commission, and others), included are regulations and Federal guidelines on accommodation of persons with disabilities.

• Perform other duties as assigned.

Supervisory responsibilities include:

1.Planning, coordinating, scheduling, and reviewing work of the Chief's office. This includes support to planning and design, maintenance and repair, environmental health and safety, and energy management.

2.The incumbent establishes, develops guidelines, assigns duties, sets priorities, and assures the meeting of deadlines.

3.Provides support to staff and has the authority to review, accept, amend, or reject their work.

4.Plan work to be accomplished by subordinates, set and adjust short-term priorities, and prepare schedules for completion of work.

5.Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.

6.Evaluate work performance of subordinates.

7.Interview candidates for positions in the unit; recommend appointment, promotion, or reassignment to such positions. 8. Hear and resolve complaints from employees, referring group grievances and more serious unresolved complaints to a higher level supervisor or manager.

9.Effect minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases.

10. Find ways to improve production or increase the quality of the work directed.

Work Schedule: 8am-4:30pm, Monday-Friday

Telework: Ad. Hoc. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Position Description/PD#: Administrative Officer/PD25493O

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/02/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Selective Factor:

This experience is required on day one and can't be learned in 90 days. The incumbent should be able to:

• Supervise Facility Operation Specialists (FOS) and Program Support Assistants (PSA).

• Serves as the Facility/VISN Management Analysis/Business process Reengineering liaison.

• Assist with the development and coordination of both long and short-range policies and plans for engineering service.

• Provide space-planning expertise, identifying short- and long-term planning parameters required to accommodate current and future space needs.

• Assess the productivity, effectiveness, and efficiency of facility operations and/or analyze and resolve problems in strategic planning, space allocation, equipment purchase and installation, and construction coordination.

• Have the ability to support planning and design, maintenance and repair, environmental health and safety, and energy management.

• Can establish, and develop guidelines, assign duties, set priorities, and assure the meeting of deadlines.

• Provide support to staff and can review, accept, amend, or reject their work.

• Manage the request and obtain critical information for the service such as current use of space, proposed use, and space requirements such as electrical, plumbing, equipment, ventilation, HVAC, infection control, etc. to ensure that standards of quality and timeliness are met and maintained.

• Review work order data and work to be scheduled, accompanying plans, and estimating.

• Ensure that funds are allocated properly by coordinating with Fiscal Service.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: tracking projects, work orders, special projects, generating funding documents, gather and upload projects, timekeeping. ; A knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies and precedents which affect administrative operations; ;a knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization; a knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity; skill in conducting detailed analyses (Experience must be documented in your resume to receive credit). OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 3 years of progressively higher level graduate education leading to a Ph.D. degree
• OR Ph.D. or equivalent doctoral degree.

You will be rated on the following Competencies for this position:

• Administration and Management

• Leadership

• Oral Communication

• Strategic Thinking

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. The work is performed in a typical office setting, requiring the use of normal safety precautions necessary for an office environment. The work area is adequately lighted, heated and ventilated.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.