Administrative Officer

Department Of Veterans Affairs El Paso , TX 79910

Posted 3 months ago

  • Duties

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Duties

Summary

This position is located at the Fort Bliss National Cemetery in El Paso, TX.

The incumbent in the principal staff assistant and advisor to the Cemetery Director in accomplishing a variety of administrative functions.

Learn more about this agency

Responsibilities

The incumbent performs a wide range of budgetary program oversight, procurement, and personnel management functions in administering the facilities operational programs. An objective of the position is to assess the productivity, effectiveness, and efficiency of the program operations at these sites and to recommend resolution of problems in a full range of administrative activities.

Incumbent's primary duty at these sites is to support management in meeting the goals and objectives of the National Cemetery Administration and the Continental District Office. The primary qualification requirements are analytical ability, substantive knowledge of programs as they effect the operation of a large cemetery and knowledge of pertinent statistical, accounting, budget and economic principles and techniques. Incumbent also performs administrative work concerned with establishing and maintaining employer/employee relationships that contribute to satisfactory productivity, motivation, morale, and discipline. The incumbent is the principal advisor to both the Cemetery Director in accomplishing a variety of administrative functions.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.

May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday.

All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.

Compressed/Flexible Schedule: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Position Description Title/PD#: Administrative Officer/137450

The full performance level of this position is GS-11.

Relocation Expenses: Not Authorized

Financial Disclosure Report: Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Yes

Promotion Potential

11

  • Job family (Series)

0341 Administrative Officer

  • Requirements

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Requirements

Conditions of Employment

  • Subject to a background/security investigation.

  • Designated and/or random drug testing may be required.

  • Selective Service Registration is required for males born after 12/31/1959.

  • You may be required to serve a probationary period.

  • You must be a U.S. citizen to apply for this job.

  • Must possess and maintain a valid state driver's license.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 10/05/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

  • Must possess and maintain a valid state driver's license.

You may qualify based on your education and/or experience, as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization, the GS-09 level of federal service to be eligible for the GS-11 level. Examples of specialized experience would typically include, but are not limited to: experience with personnel management, budget management, and office administration providing advice and assistance to managers and staff personnel process and procedures; assisting in staffing needs, recommending appropriate actions or suggesting alternatives; performing financial management work; managing procurement; tracking management of services and activities of work operations in a program or program support setting; preparing recurring and non-recurring statistical reports; conducts studies to collect data.

OR,

Education: Applicants may substitute education for the required experience for the GS-11:

PH.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR,

Combination: Applicants may also combine education and experience to qualify at the GS-11 level.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 36 semester hours of graduate education that you earned). Then the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 45 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.

You will be rated on the following Competencies for this position:

  • Administration and Management

  • Analytical Thinking

  • Communication

  • Computer Skills

  • Financial Management

  • Managing Human Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:
Work is performed in both an office setting and field setting with exposure to outside weather conditions.

He/she may be required to occasional travel to various NCA conferences and other national cemeteries for training purposes. Public contact may be held away from the worksite for after hour meetings. Work is performed for the most part in a properly heated, lighted, and ventilated office setting with the common office sounds of typing, conversational voices, and ringing telephones. Assignments may require visits to the field and maintenance shop areas.

Selected applicants will be required to complete an online onboarding process.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S.

Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html.

All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.



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Administrative Officer

Department Of Veterans Affairs