Administrative Officer

Department Of Veterans Affairs Salem , VA 24155

Posted 2 months ago

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This position is located in the Facilities Management Service (FMS), Medical Center Veterans Health Administration, Salem, VA. The primary purpose of the position is to conduct comprehensive staffing, budget and organization with many functions and work processes. The incumbent provides innovative and expert management consultant services, which improve the effectiveness, resource efficiency, and resource savings of the FMS.

Learn more about this agency


Major Duties include:

  • Develops the needs for and maintains awareness of available resources and makes recommendation to FMS management regarding needs, distribution or redistribution of these resources.

  • Responsible for a large number of fund control points.

  • Develops both long and short range policies and plans for FMS by coordinating with the medical administration needs of the Medical Center.

  • Provides formularized planning and procedures.

  • Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relation and position management.

  • Discusses, investigates and responds to employee grievances and dissatisfactions in order to resolve conflicts.

  • Administers the internal review, quality and productivity initiatives for FMS.

  • Other duties as assigned.

Work Schedule: 7:45am-4:30pm Monday-Friday

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD020260

Travel Required

Not required

Supervisory status


Promotion Potential


  • Job family (Series)

0341 Administrative Officer

  • Requirements



Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/03/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Qualifying specialized experience is defined as: Gathers and analyzes budget needs, develops both long and short range policies and plans for FMS, serves as key figure in staff utilization assuring recruitment and retention within approved ceilings are maintained.To be creditable, specialized experience must have been equivalent to at least the GS-09 grade level; OR

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if directly related to the position. (Transcripts Required); OR

Combination: Applicants may also combine education and experience to qualify at this level. You must have an equal combination of specialized experience and education beyond master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

You will be rated on the following Competencies for this position:

  • Analysis and Problem Solving

  • Budget Administration

  • Communications

  • Computer Skills

  • Conflict Management

  • Financial Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted climate controlled office.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

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Administrative Officer

Department Of Veterans Affairs