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Administrative Officer

Expired Job

Department Of Veterans Affairs Montevallo , AL 35115

Posted 2 months ago

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  • Duties

HelpDuties Summary

This position is located at the Alabama National Cemetery in Montevallo, AL. The incumbent will also provide Administrative Officer services to Fort Mitchell National Cemetery located in Fort Mitchell, AL.

Learn more about this agency

Responsibilities

Provides for the budgeting and financial management for the organization. This includes Budget Formulations, justification, and execution; financial management; and financial reporting.

Analyzes federal budget calls, reviewing guidelines and instructions. Briefs managers of schedules and data requirements. Assures all expenditures are properly authorized and documented.

Manages procurement contracting for the cemetery. This may include preparing procurement requests, evaluating proposals for work, acting as COR for procurement, and/or maintaining procurement and contracting records. Prepares and reviews purchase orders for supplies and non-expendable property such as equipment, to include personal computer hardware and software and other specialized equipment necessary. Serves as a government purchase card holder, purchasing goods and services for cemetery operations according to VA Federal Acquisition Regulations.

Provides overall administrative management for the organization. This may include interpreting administrative policies, developing and implementing local policies, defining administrative requirements, and/or providing advice to management on related issues.

Makes funeral arrangements, receives requests for burial of veterans and their dependents. Assures all cases are authorized prior to interment; attends and participates in committal services; processes headstones and markers for ordering and receipt. Performs public outreach as needed.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.

May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday.

All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.

Compressed/Flexible Schedule: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Position Description Title/PD#: Administrative Officer/135060

The full performance level of this position is GS-11.

Relocation Expenses: Not Authorized

Financial Disclosure Report: Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Yes

Promotion Potential
11

  • Job family (Series)
    0341 Administrative Officer

  • Requirements

HelpRequirements Conditions of Employment

  • Subject to a background/security investigation.

  • Designated and/or random drug testing may be required.

  • Selective Service Registration is required for males born after 12/31/1959.

  • You may be required to serve a probationary period.

  • You must be a U.S. citizen to apply for this job.

  • You may be required to serve a supervisory probationary period.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 09/25/2018.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your education and/or experience, as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

    Examples of specialized experience would typically include, but are not limited to: experience with personnel management, budget management, and office administration providing advice and assistance to managers and staff personnel process and procedures; assisting in staffing needs, recommending appropriate actions or suggesting alternatives; performing financial management work; managing procurement; tracking management of services and activities of work operations in a program or program support setting; preparing recurring and non-recurring statistical reports; conducts studies to collect data. OR,
  • Education: Applicants may substitute education for the experience required for the level:

    Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR,
  • Combination: Applicants may also combine education and experience to qualify at the level.

    To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 36 semester hours of graduate education that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the . For example, an applicant who has 45 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.

You will be rated on the following Competencies for this position:

  • Administration and Management

  • Analytical Thinking

  • Communication

  • Computer Skills

  • Financial Management

  • Managing Human Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:
This position is mostly sedentary but may require some walking, bending, stooping or carrying of light items.

Selected applicants will be required to complete an online onboarding process.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S.

Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html.

All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.



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Administrative Officer

Expired Job

Department Of Veterans Affairs