Administrative Officer

Summary

This position is located at the National Cemetery Administration in Washington, District of Columbia or Quantico, VA.

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Overview

• Accepting applications

• Open & closing dates

04/12/2024 to 04/16/2024

• Salary

$99,200 - $153,354 per year

• Pay scale & grade

GS 12 - 13

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Locations

1 vacancy in the following locations:

• Washington, DC

• Quantico, VA

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

13

• Job family (Series)

0341 Administrative Officer

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

RP-24-RMS-12384838-101

• Control number

786275700

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Open to current permanent employees of the Department of Veterans Affairs.

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Duties

The incumbent serves as a Administrative Officer to the Director of Contracting (DoC), and 5 Contracting Chiefs of NCA Contracting Services. The incumbent reports directly to the DoC and provides support as directed by the DoC and the Contracting Chiefs (Management) responsible for the operations of the Consolidated Contracting Activity. This activity is the centralized activity with overall responsibility and authority for all contracting operations in NCA. The incumbent ensures that the different and varied administrative support functions for which responsible are handled in a manner to enhance the efficiency of the organization.

Responsibilities of the position include data management, communications, administration, coordination and scheduling, office manager, and other administrative duties as assigned. The incumbent assists with the coordination and preparation of various Contracting business and administrative reports and correspondence; manages, coordinates, and responds to data calls from National offices; processes Contracting personnel administrative actions, maintains personnel files, manages and tracks performance appraisal timelines and other significant operational milestones; manages incoming and outgoing mail;; coordinates and schedules meetings, interviews and conference rooms; prepares agendas, and records minutes of meetings; tracks and coordinates mandatory and annual training; serves as timekeeper; and assists the DoC and Management as assigned. The incumbent works independently and is required to maintain strict confidentiality in accordance with all privacy act laws and procurement integrity laws and guidelines when dealing with all matters related to and including personnel records, contracts, contractor information, wage & salary, financial records, business correspondence and the Consolidated Contracting Activity management and staff.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.

Compressed/Flexible Schedule: May be Available

Telework: May be Available

Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Administrative Officer/PD1639555

The full performance level of this position is GS - 13. At the level GS-12, you will perform similar duties but under closer supervision.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Salary Range:

GS-12: $99,200 - $128,956

GS-13:$117,962 - $153,354

Relocation Expenses: Not Authorized

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not Required

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Requirements

Conditions of Employment

• Subject to a background/security investigation.

• Designated and/or random drug testing may be required.

• Selective Service Registration is required for males born after 12/31/1959.

• You may be required to serve a probationary period.

• You must be a U.S. citizen to apply for this job.

• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 04/16/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Timekeeping, and basic admin duties (scheduling, file documentation and setting up folders; setting up conferences and meetings, correspondence and report reviews).
• GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Timekeeping, and basic admin duties (scheduling, file documentation and setting up folders; setting up conferences and meetings, correspondence and report reviews), experience in a contracting office, independent in working with staff, acquisition and contracting knowledge.

You will be rated on the following Competencies for this position:

• Administration and Management

• Communication

• Computer Skills

• Managing Human Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some physical effort such as standing, walking, bending, sitting, and carrying light to moderately heavy computer printouts, books, papers, and files may be required

Selected applicants will be required to complete an online onboarding process.

Education

There is no educational substitution at this grade level.

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.