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Administrative Officer

Expired Job

Department Of Defense West Point , NY 10996

Posted 4 months ago

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  • Duties

HelpDuties Summary

About the Position: The U.S. Military Academy, West Point, NY is an academic institution located in the Hudson River Valley, 50 miles from New York City. The historic site is the oldest continuously occupied military post in America. West Point is a self-contained city with housing, a Department of Public Works, libraries, hospital, fire department, chapels, and restaurants. Employees have access to Eisenhower Hall Theater, Hudson Valley's performing arts center, and recreational facilities.

Learn more about this agency

Responsibilities

  • You will serve as an Administrative Officer in the Department of Law.

  • Provide or obtain a variety of management services essential to the direction and operation of the Department.

  • Aid the Head, Deputy Head, and Program Directors of the Department in getting things done through knowledge of and skills in dealing with external organizations, methods, funds, people, and other resources.

  • These duties and services directly affect the mission accomplishment of the staff and faculty members of the Department.

  • You will be responsible for taking ideas, visions, and tasks and then developing projects, methods, and approaches to complete the work.

  • Apply analytical ability within the personnel, logistical, and education administration focused on improving management and leadership methods and procedures.

  • Uses fundamental data analysis and statistical methods to draw inferences of future requirements.

  • These inferences permit integration of management services with the general management of the Department.

  • Plan, direct, coordinate, and control administrative personnel functions of the staff and faculty of the Department.

  • Study, develop, analyze, and monitor various administrative management procedures to ensure efficient and effective administrative operations.

  • Manage the preparation, review, control, and production of the major graded requirements approved by the Head for all the Department's courses and assist program directors in arranging, scheduling, and coordinating courses.

  • Manage the organization's operating budgets, including those for appropriated and non-appropriated funds. Provide advice and guidance to management officials on budgetary matters.

  • Evaluate and implement applicable higher echelon administrative and management directives. Keep other academic departments, the Office of the Dean, the United States Corps of Cadets, the Office of the Superintendent, and others informed.

  • Administratively supervise personnel with responsibility for initiating personnel actions, developing performance standards, and advising employees of performance requirements.

Travel Required

Not required

Supervisory status

No

Promotion Potential
11

  • Job family (Series)
    0341 Administrative Officer

  • Requirements

HelpRequirements Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

  • Moving expenses are not authorized.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

  • Current Department of Army Civilian Employees

  • Current Permanent Department of Defense (DOD) Civilian Employee (non-Army)

  • Executive Order (E.O.) 12721

  • Interagency Career Transition Assistance Plan

  • Military Spouses, under Executive Order (E.O.) 13473

  • Non-Appropriated Fund Instrumentality (NAFI)

  • Non-Department of Defense (DoD) Transfer

  • People with Disabilities, Schedule A

  • Priority Placement Program (PPP), Program S (Military Spouse) registrant

  • Reinstatement

  • Veterans Employment Opportunity Act (VEOA) of 1998

  • Veterans Recruitment Appointment (VRA)

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-07 Specialized Experience: One year of specialized experience which includes working with administrative personnel to gather input on organizational requirements necessary for efficient and effective administrative operations. This work must demonstrate experience: 1) providing routine office support to personnel on civilian and/or military personnel matters; 2) reviewing administrative documents for adherence to established policies and procedures; and 3) organizing and maintaining information or information management systems for an organization. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05).

  • OR

Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Management.

  • OR

Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. Superior Academic Achievement is based on:

(1) Class Standing

  • Applicants must be in the upper third of the graduating

class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses;

OR

(2) Grade-Point Average (G.P.A.)

  • Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.;

OR

(3) Honor Society Membership

  • Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).
  • OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

GS-09 Specialized Experience: One year of specialized experience which includes 1) providing administrative and management office support to personnel matters; 2) soliciting input from management to capture the organization's supply needs; 3) preparing administrative documents for management such as reports, spreadsheets, correspondence, and forms; and 4) assisting with monitoring the execution of an organization's administrative budget. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

  • OR

Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Management.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

GS-11 Specialized Experience: One year of specialized experience which includes 1) serving as a liaison for a wide range of personnel matters; 2) managing an organization's supply needs; 3) coordinating budget execution with resource management personnel to ensure availability of funds; 4) providing information management support; and 5) coordinating arrangements for special events and social functions. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).

OR

Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Management.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

  • Administration and Management

  • Budget Formulation, Justification, and Presentation

  • Information Management

  • Managing Human Resources

GS-07: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

GS-09: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

GS-011: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.


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Administrative Officer

Expired Job

Department Of Defense