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Administrative Officer

Expired Job

Department Of Defense Buffalo , NY 14202

Posted 2 months ago

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HelpDuties Summary

About the Position:

Position may be filled as a temporary promotion or temporary reassignment NTE 1 Year, by a current permanent Army employee. Temporary promotions or reassignments may be extended up to a maximum of five years, and may be made permanent without further competition.

Position may be filled as a temporary appointment NTE 1 Year, if candidate is not a current permanent Army employee. Temporary appointments may be extended up to a maximum of three years.

Learn more about this agency


  • Participates as a member of the project/program teams or product delivery teams.

  • Performs required data collection, database maintenance and verification, develops reports and documents to present data relative to the monitoring of project activities such as schedules, budget, manpower needs, and milestone progress.

  • Processes a wide variety and volume of planning and project management technical and administrative information and data needed to support the monitoring, scheduling, and reporting requirements of managers.

  • Develops and monitors data received during processing to assure consistency and apparent correctness and coordinates correction/modification with appropriate project managers or other technical specialists as applicable.

  • Final reports, transmittal packages, or other products are prepared and distributed as scheduled or in accordance with special/nonscheduled, one-time requirements as directed.

  • Participates as a member of project teams or product delivery teams working with other professional, technical, or clerical personnel.

  • Acts as liaison for all teams to report current information on many controversial projects.

  • Manages a variety of administrative activities for Office (timekeeping, travel, property management etc).

  • Advises supervisors and staff on interpretation and application of District regulations pertaining to human resources management.

  • Initiates and tracks all Requests for Personnel Action (RPAs).

  • Maintains historical data on proposed and future training schedules, initiates all training requests, monitors performance plans and appraisals for proper and timely completion, monitors FTE usage.

  • Manages and executes the procurement of supplies, materials, equipment, and services for office.

Travel Required

Occasional travel

  • You may be expected to travel for this position up to 10% of the time.

Supervisory status


Promotion Potential

  • Job family (Series)
    0341 Administrative Officer

  • Requirements

HelpRequirements Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.


Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

  • Current Department of Army Civilian Employees

  • Interagency Career Transition Assistance Plan

  • Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience or education requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes experience compiling and maintaining information and statistical data to prepare various recurring reports on operational and administrative matters; experience coordinating travel arrangements utilizing the appropriate fundamentals and resolving discrepancies. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05).


Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Office Management or Business.


Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as that identified in Education above.Superior Academic Achievement is based on:

(1) Class Standing

  • Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR

(2) Grade-Point Average (G.P.A.)

  • Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR

(3) Honor Society Membership

  • Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (


Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Specialized Experience: One year of specialized experience which includes analytical and evaluative skill to perform qualitative and quantitative assessments of work processes, budget data, personnel utilization; develop program plans and work methods; utilization of automated tools related to human resource requests, financial management; and administrative experience in scheduling and arranging federal travel and training requirements.. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).


Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Office Management or Business.


Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

  • Accountability

  • Administration and Management

  • Decisiveness

  • Financial Management

  • Oral Communication

  • Self-Management

  • Teamwork

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05 or GS-07).


FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

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Administrative Officer

Expired Job

Department Of Defense