Administrative Officer 3

Position Summary

Operations and Communications Manager exercises a high level of independent problem-solving and discretion in managing the work of the Chair's office and History Department's operations. The History department houses 2 Centers/ Initiative, graduate and undergraduate programs, and a robust academic roster including faculty, lecturers, post-doc, visitors, etc.

In coordination with Academic Personnel Manager, manage faculty and lecturer recruitment process, exchange scholar programs, post-doctoral fellows, and other special visiting scholar/faculty programs. Oversee department facilities issues, space management, and refurbishments.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.
  
  Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Excellent verbal and written communication skills to interact effectively and diplomatically with donors, administrators, faculty, staff, and the general public. (Required) Ability to work with speed and accuracy and to manage changing priorities in a fast-paced environment. (Required) Demonstrated skill in office organization and management. (Required) Ability to establish and maintain cooperative working relationships with colleagues, faculty, university officials, and the public. (Required) Demonstrated writing skills to compose and edit concise, effective, and grammatically correct correspondence, reports, memoranda and other material. (Required) Demonstrated event management skills and experience, particularly in the area of development and donor relations (Preferred) Demonstrated skill in managing financials and budgeting (Preferred) Proficient in PC office software, including word processing, spreadsheets, and databases. Ability to manipulate, track, and analyze data using these computer tools. Ability to learn new programs quickly and thoroughly. (Required) Knowledge of UCLA Travel policies and demonstrated ability to make complex logistical travel and lodging arrangements. (Preferred) Ability to manage consensus, group, and committee decision making processes, involving both faculty and staff, to reach feasible decisions on a range of administrative issues (Required) Excellent interpersonal skills, political acumen and tact needed to work with a wide variety of customers, including faculty members, staff, students, senior university officials, and with external parties on campus as well as the public. Consistently serve in a professional, knowledgeable and service-oriented manner and negotiate mutually-beneficial solutions to issues. (Required) Skill in identifying and solving operational problems with care and dispatch, and in consultation with appropriate authorities (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

9:00 a.m. to 6:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_1044