Administrative / Office Coordinator

Our client, a leading asset management firm, is seeking a proactive and detail-oriented Administrative/ Office Coordinator to join their team in NYC. Qualified candidates will have relevant experience within the asset management industry specifically. This role is open due to growth/promotion.

This position is full time in a luxury office in Manhattan, NYC.

Responsibilities:

• Meet and greet guests in a professional/welcoming manner
• Manage executive calendars, including scheduling meetings, appointments, and conference calls
• Order and stock materials for the office/pantry
• Manage and process expense reports using Concur
• Assist in scheduling and sending calendar invites as needed for team
• Prepare and organize documents, presentations, and reports for meetings and presentations
• Act as a liaison between executives, team members, clients, and external stakeholders
• Assist with ad-hoc projects, including event planning

Qualifications:

• Bachelor's degree required
• A minimum of 2 years of administrative experience in the financial services industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Ability to handle confidential information with discretion and professionalism

Compensation and Perks: 

• $80,000 - 100,000
• Discretionary bonus
• Benefits paid by the firm, including medical, dental, and vision coverage
• Breakfast and lunch provided in the office
• Professional development opportunities
• Collaborative and inclusive work environment - social events, on site gym and social areas