Administrative Office Assistant

Job Description

The New York City Department of Investigation (DOI) is one of the oldest law enforcement agencies in the country with a mission of combating municipal corruption. It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, City employees, vendors with City contracts, individuals, and entities that receive City funds.

DOI Facilities unit is seeking an Administrative Office Assistant/College Aide to perform the responsibilities of covering the reception desk, greeting and directing visitors in person and on the phone using a directory, scanning identification card and entering the information given onto an excel spreadsheet, recording incoming mail and packages in the agency mail logbook. They will also be responsible for sorting, stamping and distributing incoming mail, completing copy jobs and booking binding projects. The candidate should have knowledge of all office machines, copiers, scanners, fax machines, binding machines, postage and laminating machines.

If selected, the candidate will be fingerprinted and undergo a background investigation.

Preferred Skills

• Ability to analyze, assess, and draw conclusions based on a multitude of complex documents and data, including but not limited to policies, procedures, and financial documents.

• Strong computer skills, including Word, Excel, and databases. Strong interpersonal skills, oral communication, and interviewing skills.

• Ability to write succinct and organized reports.

• Ability to exercise discretion on sensitive and confidential matters. Strong organizational skills and proven ability to manage time efficiently, meet deadlines, and multi-task.

Additional Information

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans.

To Apply

All current City Employees may apply by going to Employee Self Service (ESS) https://a127-ess.nyc.gov then click on Recruiting Activities/Careers and Search for the specific Job ID # 637567.

For all other applicants, please go to https://a127-jobs.nyc.gov and search for the specific Job ID # 637567.

Please do not email, mail, or fax your resume to DOI directly. Submissions of resumes do not guarantee an interview. Due to the high volume of resumes DOI receives for positions, only selected candidates will be contacted.

Appointments are subject to Office of Management & Budget approval for budgeted headcount.

Minimum Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Ability to analyze, assess, and draw conclusions based on a multitude of complex documents and data, including but not limited to policies, procedures, and financial documents.

• Strong computer skills, including Word, Excel, and databases. Strong interpersonal skills, oral communication, and interviewing skills.

• Ability to write succinct and organized reports.

• Ability to exercise discretion on sensitive and confidential matters. Strong organizational skills and proven ability to manage time efficiently, meet deadlines, and multi-task.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.