Administrative Office Assistant Big Lake, AK

Job Description

Summary

Schedules appointments, gives information to callers, takes dictation, and relieves officials of clerical work and minor administrative detail by performing the following duties.

Essential Duties and Responsibilities

• Copy data and compile records and reports.

• Copy and collate, and other routine office tasks

• Distribute incoming mail and faxes.

• Operate computers and use software programs.

• Operates computer terminal to input and retrieve data.

• Provide data entry for special on-going projects.

• Manage office supplies inventory and initiate orders.

• Office housekeeping as needed.

• Provide receptionist services.

• Operate office machines such as typewriter, adding, calculating, and duplicating machines.

• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.

• Greets and assists visitors.

• Assist payroll department, or other departments as required.

• This job has no supervisory responsibilities.

• Other duties that are pertinent to the department or unit's success also may be assigned.

Responsibilities

• Copy data and compile records and reports.

• Copy and collate, and other routine office tasks

• Distribute incoming mail and faxes.

• Operate computers and use software programs.

• Operates computer terminal to input and retrieve data.

• Provide data entry for special on-going projects.

• Manage office supplies inventory and initiate orders.

• Office housekeeping as needed.

• Provide receptionist services.

• Operate office machines such as typewriter, adding, calculating, and duplicating machines.

• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.

• Greets and assists visitors.

• Assist payroll department, or other departments as required.

• This job has no supervisory responsibilities.

• Other duties that are pertinent to the department or unit's success also may be assigned.

Qualifications

MinimumRequirements

• High School Diploma or GED equivalent required.

• Minimum one (1) related administrative support experience.

• Intermediate skillset with Microsoft Office Suite.

• Driver's License and an acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy is preferred.

Working Conditions and Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Attendance/Punctuality

• Consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability

• Responds to management direction and takes responsibility; Completes tasks on time; Commits to extra hours of work when necessary to reach goals;

Teamwork

• Puts success of team above own interests and supports everyone's efforts to succeed.

Oral Communication

• Speaks clearly and persuasively and listens for any clarification; Responds well to questions; Participates in meetings.

Quality

• Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality; Applies feedback to improve performance.

Quantity

• Meets productivity standards and completes work in timely manner; Strives to increase productivity.

Safety and Security

• Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Required Language

Equal Opportunity Employer/Shareholder Preference

NANA Construction, LLC is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by applicable law.NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.

It is NANA Construction, LLC policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.

Accommodation Request

If you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.

To request an accommodation by telephone, contact us at: 1-800-478-2000

To request an accommodation by email, contact us at recruiting@nana.com

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.

Default: Location : Location US-AK-Big Lake

Job ID 2024-8848

Work Type On-Site

Work Location Big Lake