Administrative Manager

Texas Building Supply, a division of USLBM, serving the major markets in Texas with five building material yards and one window distribution facility across Austin, Houston, Dallas-Ft. Worth and San Antonio.

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A Brief Overview

The Administrative Manager maintains the location's administrative functions. Provides administrative decision-making, support, and leadership within the location while supervising the work product and deadlines of administrative staff ensuring smooth daily operations for any and all of the location's projects.

Pay Range: $55,000.00-$65,000.00 Annual

What you will do

• Maintain day-to-day efficiencies of all office procedures.

• Verifies transactions at mid-month and month-end, produce report(s), proof sales and cost codes to associates' time posted per job, track & generate service charges for past due accounts and communicate and document accordingly.

• Generates reports for location management and headquarters, proofing monthly financials and creating broken down financial spreadsheets for the company president.

• Creates and updates budgets and establishing graphs and trends; conducts monthly, quarterly, and annual closing of the location's books.

• Proofs final figures for the customer or corporate credit department, processes lien-waivers and contract amounts by corroborating all transactions in Master Builder related to all jobs.

• Reviews variances and discrepancies with department manager or supervisor in assigned group.

• Performs personnel management duties including training, hiring, terminating, initiating disciplinary actions, completing performance reviews and making wage recommendations; ensures compliance to company policies and procedures.

• Manages and coordinates day to day work flow and performance of account administrators and administrative assistants to optimize production, efficiency and proper coverage.

• Conduct periodic reviews of work efficiencies and conduct annual performance reviews for direct reports.

• Manages and develops the security systems of all software to prevent loss, error in data and to prevent theft; conducts all IS service orders, upgrades, training, and day-to-day operations of all network applications and web-based systems where applicable.

• Maintain a current procedure manual of all assigned duties.

• Complies with Company's attendance policy by maintaining regular and predictable attendance.

Education Qualifications

• High School Diploma required.

• Associate's Degree in Accounting or Business Administration or equivalent experience required.

Experience Qualifications

• 3 to 5 years of management experience required.

• Experience in building materials and construction industry preferred.

Skills and Abilities

• Must have excellent communication and management skills, must be able to handle multiple tasks and projects, work well under pressure & work demands and have a strong attention to detail. Must have the ability to work with many different levels of management and labor.

• Special knowledge required-Legal compliance and tax laws relating to business financial operations. Knowledge of all aspects of locations' administrative operations. Knowledge of Master Builder software is a plus.

• Other-Good computer skills such as Word, Excel and PowerPoint is necessary.

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Texas Building Supply, a Division of US LBM Holdings, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.