Administrative Manager

Official Job Title ADMINISTRATIVE MANAGER Working Title: Administrative Manager Position Number 02104792 Division Enrollment Management Department B040100 ENROLLMENT MANAGEMENT ADMIN Position Type Non-Teaching Academic Staff Appointment Type Fixed Renewable, Non-Teaching Pay Basis Annual Salary Grade 21 FLSA Status Exempt Percent 100% Posting Type Staff UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/diversity-equity-inclusion/about-dei/

School/College/Division Description

The Division of Enrollment Management (EM) collaborates across campus departments to grow and sustain enrollment and retention through work that supports the success of all students. At the center of our operations, our core values unify our departments and guide our work. The annual EM budget of approximately $14.5M supports the work of nine (9) departments comprised of nearly 150 employees.

Job Summary

Reporting to the Divisional Strategy Lead for Enrollment Management (or their designee) and working closely with the Divisional Finance Officer and Accountant, the Administrative Manager will manage the divisional budget by assisting the division head, Divisional Finance Officer, and department leaders with accounting, reporting, and forecasting. In addition, the administrative manager will coordinate divisional logistics such as meeting scheduling, event planning, project management, and other duties as assigned by divisional leadership.

The Administrative Manager will focus on:

• Operational Efficiency: Continuously evaluate and optimize processes to deliver streamlined financial support, leveraging technology and best practices to improve speed and accuracy.

• Transparent Operations: Foster clear communication by establishing transparent procedures and ensuring divisional staff receive ongoing training and support.

Job Summary

Assists in managing the financial activities for the Division of Enrollment Management and coordinates logistics and other administrative projects and tasks. Initiates, develops, and implements operational services that support the division to advance program goals and objectives.

• Plans, assists, and engages in financial and/or accounting operations for all departments within the Division of Enrollment Management.

• Coordinates data management, assists with budget preparation and management, and assists with financial reporting efforts in conjunction with the Divisional Finance Officer.

• Serves as a subject matter expert to unit leadership regarding financial operations, status and reporting, and recommends process improvements.

• Plans, implements, executes, and evaluates existing funding strategies and objectives and makes recommendations to unit leadership for program or function enhancement.

• Identifies, verifies, and audits financial charges, credits, and authorizes payments.

• Recommends, interprets, disseminates, and implements unit-focused fiscal policies and procedures, ensuring compliance with established rules, regulations, and financial guidelines.

• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures.

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications.

• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies.

• Provides ongoing support and troubleshooting on software, information systems, and data used for financial services, ensuring staff confidence and smooth operations.

• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors.

Position Qualifications

The successful candidate will have excellent written communication, organizational, customer service, and problem-solving skills and a strong understanding of accounting and budget management. Additionally, the Administrative Manager must be aware of the confidential and oftentimes sensitive nature of financial records. The successful candidate must possess a desire to solve problems and will strive to be creative in providing the best service while complying with all regulations. The Administrative Manager must also be able to work with competing priorities, adjust to changes in a rapidly changing environment, and meet deadlines even in the event of interruptions and focus distractions.

Minimum Qualifications

• Bachelor's degree or higher in business, accounting, or a related field

• At least three (3) years of experience in accounting or budget/financial management

• Demonstrated proficiency in common office software programs, such as Microsoft 365 suite (Outlook, Teams, Excel, Word, etc.)

Preferred Qualifications

• Current experience using financial software (PeopleSoft, Workday, or other enterprise software)

• Evidence of ability to comprehend complex written materials, policies, and procedures

• Experience working with grant funding

• Experience with providing administrative support to leadership

• Demonstrated experience(s) working in a setting serving populations that have been historically underrepresented in higher education (e.g., first-generation students, Pell Grant-eligible students, etc.)

Target Salary Range $60,000 - $65,000 Benefits and Total Rewards

As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Application Instructions

Interested applicants are required to apply online and provide a cover letter addressing your education/experience as they apply to all minimum and preferred qualifications, a resume, and a document listing the names and contact information for three professional references. UWM will not consider paper, emailed or faxed applications.

In instances where the Search and Screen Committee is unable to ascertain from a candidate's application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

All application materials will be further evaluated as evidence of excellent written communication skills. Candidate(s) selected for hire will be required to submit official college transcripts.

Application Deadline 06/30/2024 Continuous (Open Until Filled?) No If Continuous, Initial Review Date Position Contact Name Joel Spiess Contact Phone 414-251-5212 Contact Email jpspiess@uwm.edu Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Academic/Faculty Affairs, Accounting/Finance, Financial Aid, Internal Posting, Management/Supervisory, Office, Administrative, and Clerical Support, Project Management