Administrative Manager

Job Summary:

The Administrative Manager will help support the administrative needs of the academic department of Animal and Dairy Sciences in their research, instructional and outreach missions. This position will work closely with the Department Administrator to lead various support functions for the academic department. The support functions include administration, communication, facilities, finance, human resources, information technology, grants management and student services.

A highly qualified candidate will have a strong understanding and experience with human resources, grants, finance and/or general administrative operations in a higher education setting. They will also demonstrate strategic thinking, being able to identify areas for improvement and collaborate effectively with other staff and faculty to implement change and achieve goals.

The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.

Responsibilities:

Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 25% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 25% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 20% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 15% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 10% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 5% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred

Bachelor's Degree

Qualifications:

Required:

• Knowledge and experience with complex administrative, financial, grants, facilities, human resources policies and standards.
• Excellent organizational and time management skills with the ability to balance daily tasks and ongoing projects to meet deadlines.
• Professional written and oral communication skills and the ability to organize and communicate complex information effectively to various audiences.
• The ability to work with others to find a solution to a problem. Collaboration involves critical and creative thinking.

Preferred:

• Ability to use electronic systems, software and collaborative web-based programs to drive workflow collaborations and improvements. (Examples may include: Smartsheet, Jira, Notion, or Confluence.)
• At least two years of experience working in an administrative role in higher education or similar setting.
• Experience in creating and organizing standard operating procedures and writing policy.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewa
ble

Salary:

Minimum $65,000 ANNUAL (12 months)

Depending on Qualifications

Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefit information at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Additional Information:

This position will be scheduled to work 40 hours per week with the intended schedule of Monday through Friday, 7:45am - 4:30pm.

How to Apply:

Please click "Apply Now" to start the application process. You will be required to submit a resume and cover letter for consideration. Your cover letter should highlight your experience and skills as they relate to the listed qualifications for maximum consideration.

Contact:

Krista Blessing

dejoode@wisc.edu

608-263-9410

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Manager(AD005)

Department(s):

A07-COL OF AG & LIFE SCIENCES/ANIMAL & DAIRY SCIENCES

Employment Class:

Academic Staff-Renewable

Job Number:

307800-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.