Administrative Manager

To provide supervision in the operation and administration of a large, complex department or business unit consisting of several administrative areas, to relieve the administrator of a large volume of complex decisions, and to plan and coordinate the activities of the unit. Responsible for managing the personnel and for the operation of a large, complex department or business unit consisting of several administrative areas and for making complex administrative decisions requiring an intimate knowledge of a wide range of regulations, policies, and procedures. Also responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Description of Duties

• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University.
• Provides insight to Supervisor and users with planning ideas, resource utilization, and optimum scheduling routines, arranges best use of human and fiscal resources and carries out multiple simultaneous activities.
• Manages and participates in the development and implementation of the department goals, objectives, policies and priorities for each assigned service area; recommends, within University policy, appropriate service and staffing levels.
• Maintains departmental procedures manuals.
• Plans, directs and coordinates the department work plan; meets with staff to identify and resolve problems; assigns work activities, projects and program areas of responsibility.
• Manages fiscal activities including budget preparation and accounts including expenditure approval, procurement, reporting, budget allocation and cost analysis.
• Determines and recommends options to address budget issues.
• Analyzes data to identify areas of progress or trends; draws conclusions and develops recommendations for management consideration.
• Leads meetings addressing specific operation issues and develops recommendations and action plans towards their solution.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Participates in the resolution of operating problems.
• May plan, supervise, and schedule the work of a large staff.
• Determines work priorities, evaluates work progress, and ensures the meeting of deadlines.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
• Prepares or coordinates preparation of complex reports, which require significant contact with other department or outside organizations.
• Composes complex correspondence, including memorandums, meeting minutes and various reports.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Reports directly to the top administrator in the department.
• Performs related duties as required.

Supervision Received

Direct supervised by an Assistant VP or similar upper level management.

Supervision Given

Supervises assigned staff.

Required Education

Bachelors Degree from an accredited University.

Preferred Education

Bachelors Degree in Business Administration or related field.

Licenses/Certifications

None.

Required Experience

Four (4) year of office administrative or business management experience, specialized experience may substitute for a degree on a one-for-one basis.

Preferred Experience

Experience within higher education. Supervisory experience.

Equipment

Personal computer, word processing, spreadsheet, and database software. Standard office machines.

Working Conditions

Needs to be able to successfully perform all required duties. Indoor office environment.

Other

Some evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 10/21/2024 Grant Funded Position No If Yes, Provide Grant Expiration Date