Administrative Manager

Position Information

Classification Title Business Operations Professional FLSA FTE 1.00 Minimum Qualifications Preferred Qualifications

Bachelor's degree with a minimum of 4 years' experience working in complex organizations. Familiarity with higher education, preferably experiences working in a land-grant institution. Knowledge of UGA processes such as electronic purchase, UGAmart, E-Check request, travel authority and expense reports.

Position Summary

The University of Georgia seeks an Administrative Manager. This position is within Innovation Gateway, UGA's commercialization program in the Office of Research, which encompasses the University's intellectual property licensing and startup support functions to ensure that research discoveries reach their full potential for public benefit. Reporting to the Senior Associate Director of Licensing Operations, the key responsibilities of this position include the administration of various intellectual property agreements, the processing of departmental purchase requests, and ensuring efficient and effective Innovation Gateway administrative operations. The successful candidate will be a highly motivated, detail-oriented self-starter who is ready to join a highly ranked, dynamic technology transfer office.

Knowledge, Skills, Abilities and/or Competencies

• Ability to effectively manage workflow, efficiently prioritize tasks, balance time demands, and meet deadlines with minimal supervision

• Excellent communication and interpersonal skills to greet and assist visitors and callers, as well as internal and external partners, with a variety of questions, needs or concerns

• · Ability to function as a member of a diverse, dynamic team

• Proficient in current word processing and data management programs (i.e., Microsoft Word, PowerPoint, Excel, etc.)

• Considerable knowledge of office practices, procedures, and equipment

• Ability to establish and maintain effective working relationships with staff, faculty, internal and external partners

• Enthusiastic, customer-oriented attitude

• Ability to maintain confidentiality of records

Physical Demands

Sitting, standing, walking, bending, stooping, pushing, pulling, lifting up to 20 lbs. and carrying up to 20 lbs.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Assist with administration of various intellectual property agreements including monitoring IG contracts email, accepting submissions to the Sophia database, assigning agreements to contracts manager, adding agreements into Sophia (e.g. Addgene agreements), status tracking, reporting, and related correspondence.

Percentage of time 30 Duties/Responsibilities

Provide administrative support to ensure efficient office operations including answering phones, monitoring Innovation Gateway departmental email, assisting visitors, reserving conference rooms, managing mail, monitoring, and ordering general office supplies, etc.

Percentage of time 25 Duties/Responsibilities

Prepare routine accounts payable requests to include, but not limited to travel, reimbursements, departmental charges, and vendor invoices.

Percentage of time 15 Duties/Responsibilities

Prepare documentation needed for support of third-party Federal Reporting requirements. Obtain inventor signatures for assignments as needed. Assist IP Specialist with patent application reference gathering.

Percentage of time 15 Duties/Responsibilities

Provide administrative support for the unit Director and other staff which may include assistance with scheduling meetings, making travel arrangements, conference registrations, correspondence, etc.

Percentage of time 10 Duties/Responsibilities

Other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Cory Acuff Recruitment Contact Email cacuff@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.