Administrative Manager

Job Description:

The School of Social Welfare (SSW) seeks to hire an Administrative Manager. The main objective of this role is to provide administrative and fiscal support and services to SSW under the direction of the Senior Vice Dean/Director of the School of Social Welfare.

Primary Responsibilities:

The Administrative Manager for the School of Social Welfare will provide school-wide coordination pertaining to fiscal, personnel and facilities management. The incumbent will routinely interact with the Budget, Accounting, Purchasing and Human Resources offices, as well as various SSW and CIHS faculty and staff.

• Monitor and analyze all fiscal account activity including State, UAlbany Foundation, and Research Foundation accounts.

• Consult with and advise the Senior Vice Dean/Director regarding budget planning and implementation.

• Develop, implement and monitor all budget and expenditure requests and review the reconciliation of expenses for accuracy.

• Assist faculty with preparing budgets for grant proposals and provide administrative support in monitoring their awards.

• Coordinate and monitor SSW MOUs and revenue contracts.

• Provide oversight for SSW's human resource/personnel matters.

• Manage SSW space on the Downtown Campus and serve as point of contact for Facilities Management.

• Participate in SSW's financial, personnel and resource planning activities.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization

• Minimum two years of professional experience in an office setting

• Evidence of attention to detail and strong organizational skills

• Evidence of strong interpersonal and communication skills

• Ability to handle multiple tasks simultaneously, prioritize, and complete assignments accurately and in a timely fashion

• Demonstrated ability to work independently and as part of a team

• Proficiency with Microsoft Office and proven ability to learn and use new technology, including university systems, such as Slate, EAB, PeopleSoft and Business Intelligence

• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community

• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Experience working with faculty/staff in a higher education setting

• Experience with budgeting, accounting, purchasing and HR policies and guidelines

• Familiarity with University systems, such as PeopleSoft, Business Intelligence, Slate, EAB, etc.

Additional Information:

Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $58,000-$60,000

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=179717

Application Instructions:

Applicants MUST submit the following documents:

• Resume

• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

• List of 3 professional references with e-mail addresses and telephone numbers

Special Note: Some Evening/Weekend work may be required. Visa sponsorship is not available for this position.

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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A review of applications will start on September 6, 2024 and the search will remain open until the position is filled.