Administrative Manager

Administrative Manager

About the role

Treeline Biosciences seeks a dynamic and proactive individual to manage the day-to-day office operations at our headquarters in Watertown, MA. This is an exciting and unique opportunity to work with a team of highly motivated scientists as we discover and bring innovative medicines to patients. The successful candidate will thrive in a fast-paced environment and have excellent organizational, communications, and planning skills. This pivotal role requires great attention to detail, flexibility, and professionalism.

Responsibilities

• Work closely with executive leadership, scientific operations, and human resources to provide critical support of office operations, administrative tasks, and logistical functions.

• Organize and schedule activities for the site including deliveries, facilities support, and social activities. Serve as liaison for landlord-related activities and announcements.

• Collaborate and partner with administrative colleagues at Treeline sites in Stamford, CT and San Diego, CA on scheduling of meetings and supporting company events.

• Supervise facility management vendors, including cleaning, catering, and security services. Including negotiating contracts with office vendors and service providers, as needed.

• Serve as an on-site expert for the procurement system and manage office supply requisitions and office equipment.

• Partner with science operations and human resources for office moves, renovations, and on-boarding of new employees.

Qualifications

• Minimum of 7 years experience as an administrative assistant or an office manager, preferably at a biotech or start-up tech company

• Exceptional organizational skills with a keen eye for detail, and the ability to multitask and prioritize effectively in a fast-paced setting

• Must have excellent interpersonal and communication skills, including the ability to show discretion and judgement

• Highly collaborative team player who is comfortable in working in a dynamic work environment

• Proactive problem-solving skills to address logistical and administrative challenges efficiently and contribute positively to a collaborative work environment

• Proficient with MS office (MS Excel and MS Outlook)

• This role requires an on-site presence 5 days a week.

Recruitment fraud statement

Please be aware of recruitment fraud and related job scams, where scammers present themselves as recruiters but are seeking to steal money or personal information. Keep the following in mind to protect yourself:

• Treeline Biosciences will never ask for money from you as part of our recruitment process. Do not provide bank details or pay somebody for the promise of a job at Treeline.

• We do not conduct interviews through Skype or Telegram.

• Our job openings are first posted to treeline.bio/careers. If you locate a listing for a Treeline job on another site, please ensure it is also posted on our careers website.

• You can find more information about job scams at consumer.ftc.gov/articles/job-scams.

• To report job scams, head to ReportFraud.ftc.gov.

Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters)

The Human Resources team manages the recruitment and employment process for Treeline Biosciences. To protect the interests of all parties involved, Treeline Biosciences will only accept resumes from a recruiter if an executed search agreement directed to the particular position or positions is in place at the start of the recruitment effort. Unsolicited resumes sent to Treeline Biosciences from recruiters do not constitute any type of relationship between the recruiter and Treeline Biosciences and do not obligate Treeline Biosciences in any way to pay fees should we hire from those resumes. Recruiters are requested not to contact or present candidates directly to our hiring manager or employees.