Administrative Manager

Position Details

Position Information

Department COMES - Astoria (ASF) Position Title Office Manager Job Title Administrative Manager Appointment Type Professional Faculty Job Location Astoria Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary

The Coastal Oregon Marine Experiment Station - Astoria is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position.

COMES-Astoria is a research unit with responsibility for managing and leasing spaces to a variety of tenants in 4 buildings and associated grounds. This position will provide primary administrative and operational support to the Director of COMES-Astoria as well as COMES (Newport and Astoria) faculty in supporting the organization's mission and programs. The incumbent will manage and facilitate both the research unit and facility and tenant administration and operations, as well as manage daily business office operations, and will organize, prioritize, and implement multiple tasks with overlapping timelines. Tasks may vary and change in scope and complexity over time. In addition, this position will work closely with other administrative assistant positions within COMES-Newport.

This position is onsite and located in COMES-Astoria at the Seafood Research and Education Center in Astoria, OR.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

40% Facility and Tenant Administration and Operations

30% Research Unit Administration and Operations

20% Support for COMES Faculty and Staff

10% - Supervision

What You Will Need

Bachelor's degree in business, communications or a related field and three years of experience providing advanced administrative support to an administrator, leader, unit or business in a complex office environment; or an equivalent combination of education, training, and professional office management and supervisory experience.

Demonstrated proficiency with Microsoft Office suite.

Demonstrated experience with budgeting, purchasing, accounts payable and receivable, and travel coordination.

Prior supervisory experience.

Strong written and verbal communication skills.

Demonstrated capability to work in a public contact position and to work cooperatively with a variety of people.

Ability to protect sensitive and confidential information.

Demonstrated multi-tasking abilities showing skill at prioritizing work with the capability of paying close attention to detail.

Ability to work independently, under pressure of deadlines, with frequent interruptions.

Demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

Demonstrated understanding of information technology such as computer hardware, software, peripherals, IT devices, and software installations/upgrades to complete and/or coordinate those tasks with OSU Information Technology for off campus location.

Ability to adapt to changing technology.

Demonstrated proficiency with computerized accounting systems.

Prior experience working with OSU or similar academic software systems.

Prior experience working within a state agency or higher education.

Experience creating/designing/maintaining electronic web pages and social media.

Working Conditions / Work Schedule

On an occasional but pre-scheduled basis, will need to attend and provide support at events in the evening or on weekends.

This position spends extensive periods of time using a computer.

Ability to lift, carry, push and pull items under 30 pounds.

Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $59,900 - $66,100 Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/154649

Posting Detail Information

Posting Number P08096UF Number of Vacancies 1 Anticipated Appointment Begin Date 08/01/2024 Anticipated Appointment End Date Posting Date 05/22/2024 Full Consideration Date 06/06/2024 Closing Date 06/20/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants

To ensure full consideration, applications must be received by June 6, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1. A resume/CV; and

2. A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

| Christina DeWitt

| Christina.dewitt@oregonstate.edu

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.

Supplemental Questions