Administrative Manager

Title:

Administrative Manager

Department:

Office of the Dean

• HCAD

Reports To:

Interim Dean, Office of the Dean

• HCAD

Position Type:

Staff

Position Summary:

Under the direction of the Director of Enrollment, Revenue and Administration, and in collaboration with the Dean and Department Chairs, the Administrative Manager will be a strategic partner in space planning, project management, event planning, and logistics.

Essential Functions:

• Assists the daily operations for HCAD facilities including but not limited to: studio space planning, construction, general facilities and all internal and external events.

• Implements the strategic plans developed by Dir of Director of Enrollment, Revenue and Administration for HCAD.

• Supports future planning needs relative to space and furniture as a result of enrollment changes, studio moves, and new faculty hires in collaboration with the Dean and Department Chairs.

• Works with Associate Dean for Research to plan for lab space allocation for new faculty hires.

• Works with the Student Engagement Coordinator relative to the space/classroom needs for the summer Career Exploration Program, field trips, tours and other recruitment events.

• Coordinates and oversees the physical space and planning for Open Houses, Awards, Design Showcase, and Graduation Celebration as well as any other special events.

• Works with the offices of campus planning and facilities services for any building repairs and/or construction projects.

• Prepares budget requests based on enrollment.

• Responsible for student/faculty and staff access to Weston Hall each semester and through the summer.

• Coordinates exhibits of studio-based work within the building of Weston Hall.

• Manages special projects as necessary including, but not limited to, events with outside organizations and events for the College.

• Oversees assigned administrative support staff recruitment, training, scheduling, and work activity. Assesses training needs and coordinates instruction as needed.

• Ensures timely processing of all forms in support of clerical functions. Provides financial management services for assigned accounts and functions. Working with the Director, Enrollment, Revenue, and Administration, maintains all financial and administrative accounting records with Human Resources, payroll, and other offices as appropriate.

• Processes budget transactions, enters purchase requisitions, and troubleshoots account discrepancies.

Additional Functions:

• Supervise student events and activities as needed.

• Serve on committees and panels as needed.

• Assist Dean and Department Chairs in preparation of reports and documents for accreditation.

Prerequisite Qualifications:

• Bachelor's degree from an accredited institution.

• Familiarity with budget oversight and fiduciary responsibility in a higher education institution. 3-5 years progressively responsible administrative experience.

• Superior communication and interpersonal skills. Ability to establish a strong rapport with students, faculty and staff, and ability to be an effective part of a collaborative student-oriented team.

• Strong service orientation characteristic.

• Evening and weekend work as necessary.

• Command of Microsoft Office and Google suites of products.

• Serves as a team lead to the other employees and may be responsible for training, scheduling, or assigning work.

• At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications:

• Working knowledge of Banner Information Systems.

• Master's degree in project management is a plus.

Bargaining Unit:

PSA

Range/Band:

22

FLSA:

Exempt

Full-Time