Administrative Manager (Kincaid Power Plant)

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Job Summary

Job Description

Overview

Provides leadership and management to the plant business functions. Manages and coordinates budgeting, profit/loss monitoring, Human Resources and Public Relations functions at the plant level. Develops and monitors the business plan, the operating and maintenance and capital budgets for the plant. Prepares five year operating and maintenance and capital budgets for the plant. Coordinates input from employees to ensure needed resources are accurately planned, budgeted and expensed in compliance with department and business group goals and objectives. Manages the plant security system and process. Manages the plant accounts payable and payroll activities. Coordinates the plant Information Technology needs. Supervises the Plant Administrator clerical functions. Negotiates new contracts and monitors performance of existing contracts for materials and services provided to the plant. With the Plant Manager, participates in contract dispute resolutions. Participates in developing Requests for Proposals with Department Heads.

Essential Function:

Includes, but not limited to the following:

• Works with the Plant Manager and department heads to monitor the business plan and the operating and maintenance and capital budgets. Prepares expenditure monthly variance to budget reports and expenditure forecast reports.

• Monitors and analyzes expenditures and provides timely information to management in support of financial and operational planning and decision making by utilizing various planning tools.

• Coordinates input from the management team to ensure needed resources are accurately planned, budgeted and expensed in compliance with department and business group goals and objectives.

• Provides support to plant employees regarding estimating, cost control, planning, scheduling and reporting for daily work as well as significant O&M and capital projects. Designs, implements and analyzes real time cost and commitment tracking tools in support of the Company's operational philosophy.

• Assists staff as necessary with the development of control processes, systems and schedules.

• Monitors and analyzes expenditures and provides timely information to management in support of financial and operational planning and decision making by utilizing the Peoplesoft system, as well as other planning tools.

• Prepares capital project request forms.

• Interfaces with corporate Operations Analytics team and supplies team with plant financial information.

• Manages accurate and timely receipt, approval, and processing of invoices and of time entry and payroll functions with plant clerical staff.

• Works with the Plant Manager and department heads to develop specific business measures to be utilized to control costs while ensuring adequate resource availability. Works closely with the team to ensure compliance.

• Works with Plant Manager to provide leadership and supervision to the employment process with specific emphasis on recruitment, interviewing, selection and employee orientation.

• Administers the employment process within all EEO/AA, ADA, ADEA, FMLA, FLSA, and other state or federal regulatory compliance requirements.

• Manages the plant payroll process for plant staff.

• Assists with the overall coordination of performance goals for salaried personnel.

• Manages the procurement and travel credit card process. Comply with Vistra required reporting of tax, and submission of records. Serves as a community liaison, taking a leadership role in our charitable and civic activities. Coordinate plant contributions.

• Enhances employee awareness of events significant to Coal Operations.

• Provides subordinates and co-workers with timely and accurate information regarding Vistra and Coal Operations policies and guidelines, external events impacting the Company or the utility industry, and internal business plans and performance.

• Coordinates the plant vehicles, including maintenance and reporting requirements.

• With the Production Manager and other plant staff, assists in the planning and coordination of emergency activities in response to such events related to crisis management, labor strikes, etc.

• Manages the Security Program including employee, contractor, and visitor access and badging as well as all gates and camera usage.

• Provide support as necessary and refers employees to the appropriate Vistra help desks.

• Participates in the training of new clerical staff, Department Managers or Supervisors.

• Assist corporate functions in providing expertise to analysis of issues affecting plant business operations and financial expectations.

• Performs other duties as directed.

Minimum Essential Requirements:

• Computer skills should include proficiency in Microsoft Office.

• Effective team player with the ability to work constructively in a team environment

• Requires a thorough knowledge of budgeting, planning and cost control

• On call Requirements: As needed

• Travel Requirements: Occasional travel is required

• Interpersonal skills, including building relationships, networking and valuing diversity

• Self-motivation/independent worker

• Flexible and adaptable in a changing environment

• Trustworthy and maintains confidentiality

• Excellent communication skills (oral & written)

• Strong organization skills

• Results oriented

• Knowledge of corporate goals/vision and purpose and values

• A basic working knowledge of handling employee issues

• Excellent presentation skills

Preferred Skills:

• Masters degree in Business or Accounting is preferred

• Licenses/Certifications: CPA a plus

• Knowledge of Workday, PeopleSoft, and Maximo systems

• Broad-based knowledge of Vistra and Coal Fleet Operations

Qualifications:

• Years of Experience: 8+ years supervising in an office or administrative function

• Education Requirement: Experience gained through college degree programs and/or certifications is applicable to some of the skills listed.

• Computer Skills: Strong Proficiency in Excel, Powerpoint, Word.

• Physical Requirements: able to lift 40 lbs. and walk-up stairs

• Working Conditions: Typically works in an Office environment. Occasionally works in plant and warehouse (hot and/or dirty environment.

Job Family

Plant Operations

Company

Luminant Power LLC

Locations

Kincaid, Illinois

Illinois

We are a company of people committed to: Exceeding Customer Expectations, Great People, Teamwork, Competitive Spirit and Effective Communication. If this describes you, then apply today!

If you currently work for Vistra or its subsidiaries, please apply via the internal career site.

It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment, including in selection for job opportunities, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state or local laws.

If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation, please email us at assistance@vistraenergy.com to make a request.