Administrative Manager

Harvard University Boston , MA 02298

Posted 1 week ago

Basic Qualifications

  • Terminal degree (PhD, EdD, DDS/DMD, or equivalent).

  • Significant administrative academic experience in a health science related field and relevant experience as a faculty member.

  • Demonstrated record of substantial accomplishments in academic leadership and commitment to excellence in research, clinical care, operations, and/or faculty development.

  • Advanced skills in all aspects of communication (verbal, written, and presentation), conflict management, leadership, and coaching.

  • Ability to develop and maintain collaborative professional relationships, obtain buy-in, effectuate change, resolve grievances, remain objective, and make appropriate decisions.

  • A dedication to the faculty, in both their work and their wellbeing; highly attuned and sensitive to the faculty experience and responsive to faculty needs.

  • Ability to perform responsibilities with an ethical approach.

  • Ability to work full-time and in-person, with the opportunity for occasional remote work.

  • Ability to successfully pass a comprehensive background check at hire.

Additional Information

Commitment to Equity, Diversity, Inclusion, and Belonging: We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all of our efforts. HSDM Mission, Vision, and Core Values

Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

Position Description

  • Oversees personnel actions for HSDM faculty of all ranks, including but not limited to appointment, reappointment, promotion, tenure, sabbatical, and leaves of absence in accordance with the Faculty of Medicine's policies, practices, and procedures.

  • Oversees and actively participates in the recruitment of highly qualified faculty to join HSDM, generating attractive, competitive, and equitable job offers, within the parameters set forth by the Dean for the Harvard School of Dental Medicine and Harvard Medical School.

  • Creates, maintains, and evaluates the effectiveness of a faculty mentoring program for new full-time and part-time faculty; provides annual reports related to the progress and success of the program.

  • Serves as a key advisor to department chairs in support of their work to guide and mentor faculty of all academic ranks and promotion pathways.

  • Develops and maintains formalized programs for recognizing the teaching, research and scholarship, and service accomplishments of faculty; organizes the nomination process for internal and external awards and recognition.

  • Collaborates with department chairs to identify faculty for training and leadership opportunities to support inclusive excellence.

  • Implements and maintains effective processes and procedures for resolving faculty grievances that cannot be addressed at the department chair level; collaborates with HMS offices in addressing concerns at a systemic level.

  • Develops and maintains formalized professional development programs for faculty to enhance their skills in teaching, curriculum development, leadership, and similar functions.

  • Develops and maintains a new faculty orientation to welcome faculty to the HSDM community and to support them with resources and early career guidance, in collaboration with University and HMS offices.

  • Consistently monitors and evaluates faculty processes and procedures to find opportunities for efficiencies and improvements.

  • Represents HSDM on committees, and at internal and external meetings, conferences, seminars, etc., as appropriate and/or as assigned.

  • Contributes to a culture of inclusivity and respect.

  • Collaborates with the Office for Faculty Affairs at Harvard Medical School to build on existing faculty resources for the specific benefit of HSDM faculty.

  • Performs other related duties as assigned or requested, including teaching of predoctoral or postdoctoral trainees.

Job Summary

The Associate Dean for Faculty Affairs is responsible for managing all faculty-related matters within the Harvard School of Dental Medicine (HSDM). As a senior leader, the incumbent will effectively balance the needs of the faculty and the School, with a thoughtful and ethical approach.

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