Administrative Manager

Duke University Durham , NC 27701

Posted Yesterday

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

ADMINISTRATIVE MANAGER, CHAIR'S OFFICE

Occupational Summary

Provide ove rall administrativemanagement and coordination of a variety of business- related functions such asfinance, budget, personnel, space and facilitie s planning, Standard OperatingProcedures (SOP) and policy creation, main tenance, and dissemination for the Departmentof Orthopaedic Surgery. Thisposition reports to the Department Chief Administrative Of ficer (CAO) andsupports other key leadership roles within the Department .

Wo rk Performed

Administera program of propert y management and accountability with departmental personnelto coordinate operational activities that review and support space andfacilities need s including building access, purchasing, maintenance andrenovation activ ities for the department.

Manageand direct departmen t events on behalf of the Department Chair and CAO. Direct theplanning a nd event budget / expenses in collaboration with Director of Finance.

Managethe faculty hire process that includes interfacin g with Recruitment, DMRupdates andbuild out, on boarding and off boardi ng faculty hires/terminationsand faculty offer letter routing. Dfac and iforms entry management.

Managethe quality reporting for the department including FPPE and OPPE reporting.

Developand manage Standard Operating Procedures (SOPs) for the Department.

Managethe department space database, copier leases, contract management/database development/MOU/PSA/S ervice Level Agreements.Track all updates/changes and termination of agr eements.

Manage the annual Academic Points and Faculty E valuation process, providesupport for the Faculty Mentoring program in s upport of the Vice Chair.

Overseethe development and maintenance of the electronic FDS (Faculty DevelopmentSystem).

Managespecial projects for the Department Chair and CAO.

Serveas liaison with administrative a nd professional personnel concerning departmentalpolicies and procedures , personnel administration, and budgetary preparationand control for des ignated projects.

Superviseand coordinate work of des ignated employees including APT Coordinator, and two

Staff Assistants, ma nage personnel activities to meet University anddepartmental objectives in training, equal pay, equal employment and wage andsalary administrati on, and advise on employment terms of faculty andadministration of appoi ntment procedure.

Preparereports and analyses to incl ude financial reports, setting forth progress,adverse trends and appropr iate recommendations or conclusions.

Performother related duties incidental to the work described he rein.

Theabove statements de scribe the general nature and level of work being performedby individual s assigned to this classification. This is not intended to be anexhausti ve list of all responsibilities and duties required of personnel soclass ified.

Minimum Qualifications

Education

Work requires a general business back ground generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 4 years related business or administrative experience to EXPERIENCE OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR functions. acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative A master's degree in a business related field may be substituted for 2 years experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh


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Administrative Manager

Duke University