Administrative Manager, Duke Human Vaccine Institute

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

ADMINISTRATIVE MANAGER

DUKE HUMAN VACCINE INSTITUTE

OVERVIEW

The Administrative Manager will assist the Chief Operating Officer in the aspects of the DHVI operations. The Administrative Manager provides management and oversight of specific projects and programs and ensures successful implementation and outcomes. Additionally, the Administrative Manager supports operational initiatives that contribute to the effective growth of business and administrative oversight of DHVI's research programs.

RESPONSIBILITIES

• Support the COO to establish and accomplish organizational goals and objectives, as well as strategic plans for the organization

• Assist in analyzing program plans on both a short- and long-term basis, including projecting potential levels of support from multiple sources of funding.

• Contribute to the development of solutions to improve business practices to make them more efficient and oversee their implementation.

• Participate in strategic planning with the organization's goals that contribute toward obtaining funding support, cost containment, and research productivity.

• Provide recommendations, guidance, and direction on business matters, including operational policies and procedures, new business initiatives, and management of existing client relationships. Foster a success-oriented and accountable environment.

• Maintain interface with departmental personnel to coordinate operational activities that support the administration of the COO's roles and responsibilities.

• Actively contribute to new research and product development presentations.

• Identify and implement change initiatives throughout the organization that improve workflow and productivity.

• Support the COO in preparing reports and analyses that show progress, trends, and risks.

• Participate in strategic and tactical brainstorming sessions across specific initiatives.

• Collaborate with management to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to accommodate rapid growth objectives.

• Review operating results, comparing with established objectives, and recommend appropriate measures to enhance outcome.

• Collaborate with setting goals and objectives, monitor progress, assist with performance development, and measure job performance. Maintain open performance and development communication, while encouraging growth.

• Perform other related duties incidental to the work described herein.

PREFERRED QUALIFICATIONS AND SKILLS

• Proficiency in areas of management and development.

• Must be highly motivated and possess the ability to provide leadership and achieve results in a fast-paced environment.

• Dedicated work ethic and ability to multi-task.

• Ability to make sound judgments.

• Superior problem-solving skills.

• Ability to manage multiple tasks effectively & efficiently.

• Strong foundation of knowledge/experience in in a research setting.

• Ability to develop and execute operational strategies and to quickly change course based on the feedback of peers and collaborators.

• Requires effective communication, interpersonal, negotiation, and teamwork skills, including the ability to excel and lead in a matrix environment.

• Excellent management, planning and networking skills.

REQUIRED QUALIFICATIONS AT THIS LEVEL

• Education/Training: Work requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field.

• Experience: Work requires four years of related business or administrative experience to require competence in the major administrative functions of a research program or an equivalent combination of education and relevant experience.

Minimum Qualifications

Education

Work requires a general business back ground generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 4 years related business or administrative experience to functions. acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative A master's degree in a business related field may be substituted for 2 years experience or an equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh