Administrative Manager - Constable, Pct #6

Description

The Administrative Manager performs supervisory, clerical, and administrative work to support activities of the department. This position ensures that work generated in the office is done in a timely and accurate manner. The position is responsible for comprising and maintaining various computerized files, creating reports, working in multiple inventories and files, as well as preparing correspondence and reports.

Examples of Duties

Supervises activities of subordinates; schedules, directs, evaluates, counsels, and trains employees; ensures adherence to established policies and procedures.

Performs research and compiles data for special projects or reports; creates and maintains various computerized files; initiates faxes and makes copies.

Prepares or assists with budget for department; ensures compliance with budget; monitors funds, purchase orders, budget accounts, and office supplies.

Checks, enters, and distributes mail as necessary.

Greets visitors, answers telephones, and provides information or routes communications.

Regular and punctual attendance is required.

Maintains check book for department and prepares weekly deposits.

Prepares writs of execution; inputs warrants and prepares for service.

Researches pricing and enters data into budget module; prepares and submits budget amendments as needed.

Monitors expenditures to ensure availability of funds; posts purchases to proper accounts; prepares purchase requisitions; matches invoices with goods received and authorizes payment of invoices.

Interprets simple and complex judgments and prepares financial worksheets on Writs of Execution for Deputies to make demand and collect on.

Prepares and submits payroll bi-weekly.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.

Specific certifications related to the area of assignment may be required for this position.

Supplemental Information

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