Administrative Legal Assistant

Fawkes IDM Boston , MA 02128

Posted 1 week ago

Actively seeking a full-time Administrative Legal Assistant for a position in Boston.

Responsibilities:

  • Greets and screens clients and visitors, referring to appropriate person, coordinating necessary services or office space as necessary
  • Maintain visitor logs and fobs for guests, visitors, and temporaries, as needed; assists to ensure security procedures are followed and other logs/records are kept.
  • Maintains parking validation records and appropriately validate parking, if needed
    • Accurately schedule conference rooms and meetings (including catering requests), prioritizing conflicting or last-minute requests using the firms electronic conference room scheduling system or other meeting platforms (including MS Teams or Zoom)
    • Makes travel arrangements, working with in-house travel agency, hotels, conference centers, etc., as needed
    • Draft and prepare general correspondences, memos, slideshows, charts, tables, graphs, etc. and make applicable changes as needed
    • Review and take appropriate action on correspondence, emails, and faxes, etc.
    • Processes firm financial documents, invoices, check requests, travel vouchers, SunTrust, and American Express reconciliation, etc. and works with Accounts Payable team to resolve any issues

Requirements

  • High school degree or equivalent required; Bachelors Degree or some college preferred.
  • Experience with multi-line phone systems preferred
  • Proficiency in Microsoft Office, Adobe Acrobat, Internet, and Intranet.
  • Strong data entry and word processing skills
  • High-touch customer service skills, a polished, professional demeanor, and demonstrated prior experience in a professional services environment
  • Project management skills required, and excellent organizational skills.
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Administrative Legal Assistant

Fawkes IDM