Administrative Intern III

THE POSITION

The Human Resources Department is seeking current/recently graduated students, who are are eager and passionate to learn about Human Resources in the public sector. Interns will be exposed to various projects including research and public policy implementation.

Position Information:

This is a part-time at-will position (FLSA: non-exempt), limited to 980 hours per fiscal year.

Required Documents:

Proof of current college/grad school official or unofficial transcripts is required. Must be presented prior to hire.

Job Summary:

Under direction, performs professional administrative duties in support of divisional or departmental operations.

ESSENTIAL DUTIES

(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)

• Performs research, compiles data and prepares reports related to administrative and operational matters.

• Conducts surveys and studies and makes recommendations based on findings.

• Assists with file maintenance, data entry and generates reports using a variety of computer software programs.

• Prepares written correspondence.

• Participates in the preparation and revision of brochures and other administrative materials.

• Works with other professional employees assigned to special work projects.

• Provides information to and consults with staff and the public.

• Operates a variety of office machines, including a personal computer.

• Attends meetings or events in the evening or on weekends.

• May drive to different locations to perform work, site inspections/surveys or attend meetings within and outside the City.

• Performs related duties as required.

QUALIFICATIONS

Education and Experience:

• Must be enrolled in a college or university as a senior or graduate student or must have graduated from a 4-year college program within the last six months and have the equivalent of 6 months full-time administrative, para-professional, technical or advanced clerical work experience.

Knowledge of:

• Modern English usage.

• Mathematics, including statistics.

• Research and analytical methods.

• Personal computers and related software applications.

• Methods of report presentation.

Skill and Ability to:

• Compile, review and evaluate data.

• Communicate effectively orally and in writing.

• Understand and carry out oral and written instructions.

• Learn City organization, operations, policies and objectives.

• Establish and maintain effective working relationships.

• Deal tactfully with the public.

License/Certificate:

• Possession of a valid California Class C Drivers License.

WORKING CONDITIONS

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:

• Require vision (which may be corrected) to read small print.

• Perform work which is primarily sedentary.

• Are subject to inside and outside environmental conditions.

• May be required to use personal vehicle in the course of employment.

• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend meetings.

• May be required to work evenings or weekends.

RECRUITMENT PROCESS

Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the recruitment process.

This is an at-will position, with no permanency rights.

Revisions to the recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made.

OTHER INFORMATION

The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.

APPOINTMENT

Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.

IMPORTANT NOTICE: THIS POSITION IS OPEN, INTERNAL AND PROMOTIONAL.

CURRENT CITY OF CARSON EMPLOYEES

Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.

01

1.The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?

• Yes

• No

02

What are policies?

03

What are the differences between policies and procedures?

04

Why are policies important to an organization?

05

Why are procedures necessary in an organization?

06

Please explain your experience creating a new procedure.

07

Please explain your experience creating a new policy and what was the result of the implementation?

Required Question

Agency City of Carson

Address 701 E. Carson Street

Carson, California, 90745

Phone (310) 952-1736

Website http://ci.carson.ca.us