Administrative & Fiscal Support Specialist (Position #0078696T-Project Coordinator)

Description

Title: Administrative & Fiscal Support Specialist (Position #0078696T-Project Coordinator)

Position Number: 0078696T

Hiring Unit: Thompson School of Social Work & Public Health, Center on Aging

Location: UH at Manoa

Date Posted: June 3, 2024

Closing Date: June 18, 2024

Band: A

Salary: Pay commensurate with experience and qualifications.

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary - Not to Exceed: June 30, 2025

Funding: RTRF/extramural funds

Other Conditions:

• Pending funding availability

• To begin approximately June 2024 or as soon thereafter

• Annually renewable, depending on availability of funding, program needs, and satisfactory performance

Duties and Responsibilities

• *Serve as primary operational liaison for Center on Aging projects.

• *Manage day-to-day tasks and support implementation of community-engaged research projects

• Network and outreach to community partners and policy makers

• *Provide fiscal and administrative support for Center on Aging's extramurally funded projects; manage and reconcile general ledger of project accounts, create purchase orders, travel, payment and other fiscal processing on the RCUH and Kuali Financial systems.

• Keep abreast of updated fiscal policies & procedures and federal & state policies and regulations.

• Responsible for project reporting and budgeting with sponsoring agencies.

• Assist with coordination of project meetings and events

• Other duties as assigned.

• denotes essential functions

Minimum Qualifications

• Possession of a baccalaureate degree in Social Work, Social Sciences, Business or Public Administration, or related field and 1 year of progressively responsible professional experience with responsibilities for project coordination and fiscal support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in the area of project implementation and coordination demonstrated by knowledge, understanding and ability to apply concepts, terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with extramural grants and contracts.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of project coordination.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to operate a personal computer, apply word processing software, spreadsheets, WordPress, Canva, and survey development and analysis software.

Supplemental Minimum Qualifications:

• Ability to multi-task, take initiative, and work independently

Desirable Qualifications

• Experience and good working relationships with Hawaii's aging network and its ethnically diverse communities

• Experience with extramurally funded contract and grants.

• Previous experience with project planning or coordination.

• Working knowledge of applied research skills including outreach, recruitment, enrollment, data collection, assessment of outcomes

• Working knowledge of University and RCUH policies and procedures.

• Working experience with the University's electronic systems: Kuali Financial System (KFS), RCUH Financial Portal, MyGrant

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of project management.

To Apply

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents.

Applicants must submit the following:

(1) Resume

(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications are met

(3) Names and contact information (including e-mail address) of at least 3 professional references

(4) Copies of educational transcripts with confidential information redacted (i.e. social security number, date of birth, etc.). Official transcripts are required upon hire

NOTE: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries

Please contact Christy Nishita, Principal Investigator, e-mail: cnishita@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Website http://workatuh.hawaii.edu