Administrative Fellow - 130182

Payroll Title:

ADMIN OFCR 3

Department:

CARDIOLOGY ADMINISTRATION

Hiring Pay Scale

$74,300.00 - $100,000.00 / Y

Worksite:

Greenwich Drive

Appointment Type:

Contract

Appointment Percent:

100%

Union:

Uncovered

Total Openings:

2

Work Schedule:

Days, 8 Hour Shifts, Monday - Friday

#130182 Administrative Fellow

Filing Deadline: Wed 9/11/2024

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position is a contract position with the possibility of extension/career conversion.

UCSD Layoff from Career Appointment: Apply by 6/18/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/28/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Administrative Fellowship at UC San Diego Health is a one-year program that provides on-the-job training in the skills and responsibilities required of an administrator in a major academic health system. The Fellow reports directly to the Chief Quality and Patient Safety Officer and the Chief Administrative Officer, Cardiovascular Institute, with executive sponsorship by the Chief Operating Officer. The Administrative Fellow assumes increasingly high levels of responsibility by working collaboratively with the Executive Team, administrators, staff, faculty, and other key stakeholders at all levels of the organization on strategic projects and initiatives. The Fellow will have the opportunity to participate in executive meetings, lead committees, participate in day-to-day health system operation, and jumpstart a career in healthcare administration. As a fellow, the individual will be a representative of UC San Diego Health and should exemplify our core values: quality, caring, integrity, creativity, and teamwork.

PRIMARY RESPONSIBILITIES:

Participate in Rotations and Committees across the System

The first phase of the Fellowship consists of rotations through all major departments and service lines within the Health System to educate and orient the Fellow to the organization. The Fellow will rotate with each member of the executive team, meet with department managers and key faculty, participate in committee meetings and councils, shadow organizational leaders, and work on projects. The rotation experience allows the Fellow to experience and observe different managerial styles and develop a better understanding of challenges within an academic medical center.

Lead Projects and Strategic Initiatives

After rotations are complete, the Fellow is encouraged to use the remaining appointment time to focus on projects and management experience based on the priorities of the organization and the specific interests and growth opportunities for the Fellow. In the second half, the Fellow is required to manage higher-level projects with senior leaders and executives that may include:

• Ambulatory or inpatient operations

• Strategic planning

• Business plan development

• Health equity, diversity and inclusion

• Program design and implementation

• Patient flow and capacity management

• Population health and value-based care initiatives

• Policy evaluation and procedure development

• Operational flow processes and workflow analysis

• Financial impact and budget review

• Compliance and regulatory assessment

• Utilization management analysis

Learn from Executive/Senior Mentors

The Fellow will report directly to executive level leaders and is expected to be organized, observant, engaged, and curious to learn the necessary skills and principles to succeed in a career in healthcare administration. The primary goal of these interactions is to develop strong relationships with leaders to help the Fellow succeed post-fellowship. Engage in Professional Development Opportunities and Skill-building

The Fellow is expected to embody integrity and embrace our high-reliability mission by engaging in professional development courses and training, including but not limited to ACHE Congress, Lean Six Sigma Training, HR Professional Development Courses, and Epic Training.

MINIMUM QUALIFICATIONS/APPLICATION DOCUMENTS

• Obtained or will have obtained a graduate degree (MHA, MHSA, MBA, MPH, MSN, or equivalent) between July 1, 2024 and July 1, 2025.

• Graduate school GPA of 3.5 or higher.

• Excellent ability to communicate effectively in both written and verbal presentations.

• Resume/CV

• Two letters of recommendation, one from each of the following:

• Academic

• Professional

• One-page, single-spaced personal statement which addresses career goals, why you are applying to UC San Diego Health, and what you hope to gain from the Administrative Fellowship program.

• Graduate School Transcript(s); must be official document(s), and must be uploaded to the UC San Diego Health portal at the time of application submission by Wednesday, September 11th 2024 at 11:59pm PDT.

For Submission Purposes:

Please follow these guidelines when submitting the above documents to our application portal:

• Consolidated PDF of a current resume and official graduate school transcript uploaded to the "Resume" section

• Consolidated PDF of personal statement and two letters of recommendation uploaded to the "Cover Letter" section

If you experience difficulties uploading your Graduate School Transcript and Letters of Recommendation, please email your documents to adminfellow@health.ucsd.edu, referencing #130182 Administrative Fellow.

PREFERRED QUALIFICATIONS

• Build effective relationships with stakeholders of all levels, including staff, Directors, Administrators, Executives, and external partners.

• Manage, plan, and administer a range of administrative operations and projects, including budgetary financial management, human resources, marketing and communication, resource allocation, supply chain, IT, facilities, etc.

• Independently use healthcare skills such as data analysis, financial analysis, project management principles, and strategic planning.

• Perform effectively in a fast-paced environment and thrive in a deadline-driven environment.

• Assess medium to complex situations, identifies desired improvements, works with clients to address issues and implement solutions in alignment with strategic goals.

• Understand and utilize the concepts of lean methodology.

• Develop advanced PowerPoint presentations, proficiently use Microsoft Office, and learn new software and management tools, as needed.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check and pre-employment physical.

• Must be able to work various hours and locations based on business needs.

Pay Transparency Act

Annual Full Pay Range: $74,300 - $134,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $35.58 - $64.42

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.