Administrative Coordinator-Entry Level

Allied Universal Security Conshohocken , PA 19428

Posted 5 months ago


Allied Universal, a leading facility services company and the largest security force in North America with over 150,000 employees, provides unparalleled security services and solutions. With headquarters in Santa Ana, Calif., and Conshohocken, Pa., Allied Universal combines people and technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. An unrelenting focus on clients' success creates partnerships rooted in quality and value, and is supported by experience gained from being in business for over 50 years. Through our people and leading services, systems and solutions

Allied Universal is there for you.

Job Description

Allied Universal is hiring an Administrative Coordinator in Conshohocken at Allied Universal's Corporate East HQ. The Coordinator will process and handle company subpoenas and record requests and provide administrative support within the Employment Practices, Risk Management and Contract Compliance groups assisting in the handling of various legal matters.

Key Responsibilities:

In addition to the requirement of regular and predictable attendance for this position, list 5 additional key responsibilities in order of importance to the job/department. Include the estimated time spent on each in a given week.

  • Supports Legal Services Group by coordinating and issuing responses to company subpoenas and requests for information from various law firms, employees, state and federal agencies (i.e. OPM, District Attorney, FBI, and Police Departments).

  • Provide administrative support within the Employment Practices, Risk Management and Contract Compliance groups assisting in the handling of various legal matters, processing invoices and check requisitions.

  • Provide guidance and direction to district office personnel in coordinating company subpoena responses and requests for information.

  • Handle daily communication with record retrieval companies, government agencies and law firms.

  • Manage Legal Services Group public mailboxes & CT corp. subpoena/record notifications.

Additional Responsibilities:

  • Maintain the Subpoena/Record Requests database.

  • Creates and maintains legal files in SharePoint and File Room.

  • Supports Legal Services Group in handling requests for performance bonds, bid bonds, and certificates of insurance.

  • Manages Employee Compliance Hotline

  • Assist Employment Practices Attorneys with record retrieval from WT database

Required Qualifications:

  • High School Diploma or GED

  • Previous administrative or clerical experience

  • At least 2 years of previous relevant experience

Additional Qualifications:

  • Understands and prioritizes timeframes associated with response to subpoenas and other legal documents.

  • Must have a high level of interpersonal skills and the ability to maintain confidentiality of sensitive information. Requires demonstrated poise, tact and diplomacy at all times.

  • Ability to interact and communicate with individuals at all levels of the organization effectively.

  • Solid working knowledge of MS Office Suite, including MS Word, Excel, PowerPoint, and Outlook.

  • High attention to detail, with the ability to work productively in a fast-paced environment and to handle multiple priorities simultaneously.

  • Ability to work independently while following stated procedures and instructions.

  • CB~Corp


Allied Universal provides unparalleled service, systems and solutions to the people and business of our communities, and is North America's leading security services provider. With over 150,000 employees, Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information:

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans.EOE/Minorities/Females/Vet/Disability Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

Requisition ID2018-226852

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Administrative Coordinator-Entry Level

Allied Universal Security