Administrative Coordinator

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Closing Date:

07/02/2024

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

Regular

Work Shift:

Sponsorship Available:

Yes

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family

• Holiday, Vacation and Sick Leave

• Education discount for staff and dependents (undergraduate only)

• Retirement: Up to 10% matched contribution from UAMS

• Basic Life Insurance up to $50,000

• Career Training and Educational Opportunities

• Merchant Discounts

• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Peds Foster Care Admin Staff

Department's Website:

Summary of Job Duties:

The Administrative Coordinator serves as an integral part of the UAMS PACE program. PACE is a specialized program providing multidisciplinary assessments to children/youths age birth to 21 years. The successful applicant will be able to provide high level administrative support for a team of physicians, advanced practice nurses, psychological examiners, speech/language pathologists, and administrative support staff.

Qualifications:

• Bachelor's degree plus two (2) years of administrative experience or

• High School/GED plus six (6) years of administrative experience required.

Knowledge, Skills & Abilities:

• Strong understanding of office equipment and Microsoft Office Suite(Computer, Copier/Scan/Fax, Word, Excel).

• Experience with Microsoft Office Suite.

• Experience with Workday preferred.

• Experience with EPIC preferred.

Additional Information:

Responsibilities:

• Performs administrative duties, including processing purchase requisitions and travel, managing calendars and schedules, coordinating meetings, answering the telephone, and maintaining files and documents.

• Assists in the procurement of supplies by obtaining quotes, placing orders, tracking supplies, and troubleshooting backorders.

• Collaborates with Human Resources to post positions, assist with employee evaluation paperwork and scheduling, and ensure compliance with annual requirements.

• Coordinates staffing schedules, maintains employee records and serves as payroll timekeeper.

• Prepares a variety of documents, correspondence, materials, and presentations.

• Performs other duties as assigned.

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Child Maltreatment, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:

Walking

Occasional Physical Activity:

Balancing, Driving, Grasping, Kneeling, Lifting, Pulling, Pushing, Reaching

Benefits Eligible:

Yes