Administrative Coordinator

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Closing Date:

06/21/2024

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family

• Holiday, Vacation and Sick Leave

• Education discount for staff and dependents (undergraduate only)

• Retirement: Up to 10% matched contribution from UAMS

• Basic Life Insurance up to $50,000

• Career Training and Educational Opportunities

• Merchant Discounts

• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Peds Pulmonary Administration

Department's Website:

Summary of Job Duties:

The Administrative Coordinator will provide administrative support for the Department of Pediatrics Pulmonary and Sleep Medicine section. The position will report to the Pediatric Pulmonary and Sleep Medicine Office Manager and assist in planning, event coordination, purchasing, scheduling, and more.

Qualifications:

• Bachelor's degree plus two (2) years of general administrative office support experience or

• Associates degree plus four (4) years of general administrative office support experience or

• High School diploma/GED plus six (6) years of general administrative office support experience required.

Knowledge, Skills & Abilities:

• Detail-oriented and organized.

• Excellent interpersonal skills.

• Strong problem-solving skills.

• Ability to work independently and interdependently.

• Excellent oral and written communication skills.

• Ability to work under deadline pressure.

• Strong working knowledge of Microsoft Office Suite.

Additional Information:

Responsibilities:

• Coordinates office activities with the office manager and other professional staff within and outside assigned unit.

• Assists with updating the system that is used for Pulmonary scheduling and submits clinic modifications to ACH to communicate changes to physician schedules.

• Maintains UAMS monthly on-call physician schedules and communicates the call schedule with ACH Kid First group.

• Gathers information for credentialing for the Pediatric Pulmonary Faculty.

• Oversees completion of the Time and Effort forms for the Pediatric Pulmonary section.

• Updates Pediatric Pulmonary faculty profiles on the UAMS website.

• Enters requisitions/travel in Workday for Pediatric Pulmonary faculty physicians.

• Management of IT inventory in the Pediatric Pulmonary Sections.

• Assist with didactic meetings and organizing meetings for residents.

• Requests privileges for department access to various programs and folders for faculty.

• May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Grasping, Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:

Crouching, Feeling, Hearing, Lifting, Pulling, Pushing, Reaching, Repetitive Motion, Standing, Walking

Occasional Physical Activity:

Crawling, Kneeling, Stooping

Benefits Eligible:

Yes