Administrative Coordinator - Etcf

Job Title: Administrative Coordinator

Employer: East Tennessee Clean Fuels Coalition

Location: Knoxville, Tennessee

Market Range 06

Position Summary:

East Tennessee Clean Fuels Coalition (ETCF), housed in the Institute for a Secure & Sustainable Environment (ISSE) within the Tickle College of Engineering, is seeking an experienced and dedicated Administrative Coordinator. This role is integral to the efficient operation of our projects and non-profit activities.

The Administrative Coordinator will assist with a portfolio of 2-5 projects, funded by both membership dues and contributions from Federal and non-federal entities. Reporting directly to the ETCF CEO, the Coordinator will work closely with various internal and external stakeholders to ensure smooth project execution and organizational efficiency.

Key Responsibilities:

● Administrative Coordination

○ Assist with deliverables, coordination, and planning for assigned projects or non-profit

administrative tasks.

○ Identify and address process delays, providing innovative solutions.

○ Collaborate with internal and external team members.

○ Attend project or administrative meetings as necessary.

○ Track goals and milestones, ensuring timely completion of deliverables.

○ Investigate and mitigate potential negative impacts on projects.

● Nonprofit Financial Coordination

○ Track and report on ETCF's finances, including managing fiscal records.

○ Ensure accurate storage of all income and expense receipts in QuickBooks.

○ Collaborate with ETCF's contracted accountants to maintain financial accuracy.Monitor bank

transactions, invoices, and bills, ensuring proper allocation in QuickBooks.

○ Prepare financial reports and documents for ETCF Board Meetings.

● Office Staff Coordination

○ Participate in weekly staff meetings.

○ Ensure all financial items are complete and properly recorded.

○ Implement guidance from senior staff into project operations.

○ Delegate tasks to Project Assistants, providing necessary guidance for successful completion.

Required Qualifications: Proficiency in administrative management, QuickBooks, and supporting software

(Microsoft Office Suite and Google Suite). Strong communication, fiscal tracking, problem-solving, and customer service skills.

Experience with Excel for budget tracking and monitoring. Ability to manage large amounts of administrative data and track complex deliverables and documentation. Business writing experience is a plus.

Education and Experience:

● Required: Associate's degree in business or a field related to the position plus 1 year of

administrative management experience, OR 3 years combination of education, training, and relevant project management experience.

● Preferred: Bachelor's degree in business or a field related to the position with at least 1 year of

administrative management experience.

Join our team at East Tennessee Clean Fuels Coalition and contribute to our mission of promoting sustainable and clean energy solutions. Additional information regarding the department may be viewed here.

University of Tennessee, Knoxville is recognized by Forbes magazine as one of America's best places to work and offers competitive benefits that can be reviewed here: UT Benefits We look forward to your application!