Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-Physics-122300

Job Location: Denton

Salary: $39,600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us

• Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

We're the Department of Physics. We study space, time, energy, and matter at all scales ranging from those describing subatomic particles to the evolution and structure of the universe as a whole!

Position Overview

This position prepares, monitors and maintains control of revenues and expenditures within a unit, and will serve as the budget role for that unit. Responsible for ensuring compliance and interpretation of federal, state and local regulation in addition to applicable University policies and procedures.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.

• Advanced written communication skills.

• Advanced Microsoft Office skills.

• Knowledge of accounting/budgeting procedures.

• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

• Ability to conceptualize, plan and organize multiple programs and assignments effectively.

• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

• Skill in developing and maintaining good working relationships.

• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Financial administration and budget management experience. Experience in research grant management.

Required License/Registration/Certifications

None

Job Duties:

• Manages the annual computer roll out plan; Manages or participates in annual activities such as budget submission and instructional fees, in accordance with state and UNT policy and procedures.

• Prepares and processes grant transmittal forms and reviews budgets for compliance with university guidelines and grantor specifications. Alerts Chair of any budget requests or commitment of departmental funds.

• Manages all research budgets (including revisions) of all departmental awards and contracts, ensuring expenditures fall within the sponsors approved categories. Reconciles inhouse records to cognos budget summaries. Provide specific instruction to Principal Investigator regarding budgeting and spending throughout the life of the grant. Assists with the closure of the grants.

• Prepare monthly financial report(s) for review by Principal Investigators. Manages departmental expenditure, revenue, and payment. Prepare monthly financial report(s) for review by Department Chairman.

• Manage hiring of hourly employees, RAs, postdocs, and all other staff paid for by research funds. Ensure hiring documents are correct and maintained for each grant account.

• Maintains checkbook register and reconcile to cognos for all budgets and income statement activity. Pcard reconciler/approver duties with deadlines set by UNTS. Supports and provides back up to all finance personnel (travel, purchasing).

• Attend applicable university and Budget Office trainings and meetings to stay current on all budget/accounting related changes.

Work Schedule:

Monday through Friday; 8:00am

• 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Application documents shall include cover letter, resume, and a list of 3 references with contact information (email and phone).

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.