Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-Dance & Theatre-121400

Job Location: Denton

Salary: $40k+. Commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Department of Dance and Theatre is housed in the College of Liberal Arts and Social Sciences, with approximately 400 theatre majors and minors in theatre. The Department offers a BA degree in Theatre with concentrations in Performance, Design/Technology, General Studies and Theatre Teacher Certification, and a BA degree in Dance and Dance Teacher Certification. The vibrant undergraduate program delivers a rigorous theatre education within a liberal arts context. The Department produces a full season (5-6 productions) as well as several laboratory events directed by faculty, guest artists, or students.

Position Overview

The Departments Administrative Coordinator performs a variety of administrative support tasks that are nonroutine and nonrepetitive in nature. This position requires the use of independent judgment and initiative. The various types of work include hiring, training, and supervision of the Admin. Specialist/Office support Assoc. Supervise both RTFP Front Office DATH Front Office hourly employees and operations. Departmental budget officer, Purchaser Supervisor, Auditing. Providing support to Department Chair. Assisting in organizing public events.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.

• Advanced written communication skills.

• Advanced Microsoft Office skills.

• Knowledge of accounting/budgeting procedures.

• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

• Ability to conceptualize, plan and organize multiple programs and assignments effectively.

• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

• Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

N/A

Required License/Registration/Certifications

N/A

Job Duties:

• Responsible for providing assistance to the Department Chair. Handles departmental correspondence and keeps department calendar up to date.

• Hire/Train/Supervise Staff, which may include Hourly Office Employees. Provides support and acts as a resource to assist in the resolution of various administrative matters. Assists with various special projects and community-building events in support of the department.

• Responsible for purchasing, travel, and may include website maintenance and property control functions. Responsible for the collection of data and its analysis, the preparation of materials for meetings, provides assistance with the completion of reports.

• Departmental ePro Purchaser.

• Provides assistance with the departmental scholarship process, proceedings, and awarding per UNT procedures.

• Provides assistance with scheduling of classes and Curriculog. Responsible for a variety of logistics: room scheduling, special events, and the timely delivery of materials to stakeholders.

• Coordination of adjunct searches: fiscal matters and archival matters.

• Maintain all departmental personnel folders.

• Departmental HR Coordinator.

• Identifies issues or problems and research solutions within specific areas.

Work Schedule:

Mon thru Fri; 8am to 5pm.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.